Executive Assistant

Payment Spayce; Toronto; On-site; CAD 50,000 - 75,000; Full time

Job summary

A leading Fintech company in Toronto is seeking an organized Executive Assistant to support its executive team. The role involves managing calendars, coordinating meetings, and handling communications. Ideal candidates should have a strong background in administrative support, excellent communication skills, and the ability to work independently. The company offers a competitive salary and benefits package, along with opportunities for professional growth.

Benefits

Competitive salary and benefits package

Opportunities for professional growth

Collaborative team culture

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Provide high-level administrative support to executives.
• Prepare and edit reports, presentations, and communications.
• Coordinate travel arrangements and schedules.

Skills

Organizational skills

Communication skills

Time-management

Multitasking

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Google Workspace

Job description

Overview

Description

We are seeking a highly organized and proactive Executive Assistant to support our executive team. In this role, you will manage calendars, coordinate meetings, handle communications, and assist with various administrative tasks to ensure smooth operations. The ideal candidate is detail-oriented, has excellent communication skills, and can anticipate the needs of busy executives. You will play a key role in helping our leadership team stay focused and efficient.

Responsibilities

• Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and handling correspondence.
• Prepare and edit reports, presentations, and communications.
• Coordinate travel arrangements, accommodations, and itineraries.
• Act as a point of contact between executives and internal / external stakeholders.
• Handle confidential information with discretion and professionalism.
• Assist with special projects, research, and reporting as needed.
• Organize and maintain files, records, and documentation.
• Ensure executives are prepared for meetings with all necessary materials and background information.

Requirements

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Excellent organizational and time-management skills with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management or scheduling software (e.g., Asana, Trello, Google Workspace).
• Ability to work independently and as part of a team.
• High degree of discretion and integrity when handling sensitive business and personal information.
• Bachelor’s degree preferred but not required.

What We Offer

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Collaborative and supportive team culture.
• The chance to be part of an innovative company shaping the future of Fintech.

To Apply

Please submit your resume to [e-mail] and include a brief cover letter outlining your experience and why you're excited about this opportunity.