Executive Assistant

Adecco; Pickering; On-site; CAD 60,000 - 65,000; Full time

Job summary

A recruitment agency in Pickering is looking for an Executive Administrative Assistant for a 12-month contract. The role involves managing administrative tasks, facilitating communication, and ensuring office operations run smoothly. Candidates should have strong organizational skills, proficiency in office software, and the ability to handle confidential information. Excellent communication and time management skills are essential. This position offers a salary between $60,000 and $65,000.

Qualifications

• Proven experience as an executive administrative assistant or in a similar administrative role.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.

Responsibilities

• Handle routine and confidential correspondence and reports.
• Organize meetings with agendas and necessary materials.
• Manage incoming and outgoing mail, prioritizing items.

Skills

Excellent communication

Organizational skills

Time management

Proficiency in office software

Strong problem-solving skills

Tools

PowerPoint

Adobe

Excel

Email applications

Job description

Overview

Our client in Oshawa, ON is looking for an Executive Administrative Assistant for a 12 month contract to support the leadership team by managing a variety of administrative tasks with a high level of confidentiality and organization. The role requires excellent communication, organizational, and time management skills, as well as proficiency in office software and equipment. The assistant will also coordinate travel arrangements, liaise between the supervisor and other staff, and ensure the smooth operation of the office environment. The position calls for someone who can work independently, handle confidential information discreetly, and adapt to a fast-paced work environment.

Location: Pickering OR Oshawa OR Bowmanville

Salary: $60,000-$65,000

Term: 12 month contract

Responsibilities

• Handle a wide range of routine and confidential correspondence, reports, and materials. Compose and distribute correspondence, and maintain proficiency in office equipment.
• Organize and prepare for meetings, including agendas and necessary materials. Arrange travel and accommodations for supervisors and staff.
• Manage incoming and outgoing mail, including confidential materials, and prioritize items for the supervisor's attention.
• Assist in scheduling and prioritizing the supervisor's work and activities, and manage access to the supervisor.
• Establish and maintain records, ensuring compliance with retention schedules and arranging for the storage or destruction of obsolete records.
• Process routine reports and forms, communicate the supervisor's instructions, and provide feedback from meetings.
• Prepare purchase orders and requisitions, provide backup support, and maintain follow-up systems to monitor due dates and tasks.

Qualifications

• Proven experience as an executive administrative assistant or in a similar administrative role.
• Proficiency in office software, including PowerPoint (create presentations), adobe, spreadsheets (pivot tables, charts), and email applications.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and attention to detail.
• Experience in organizing meetings and managing travel arrangements
• Experience in liaising between supervisors and staff, and communicating instructions and expectations.
• Ability to adapt to a fast-paced work environment and manage multiple priorities effectively.

If you are interested in this role please apply now!