Executive Assistant

District of North Saanich; North Saanich; On-site; CAD 67,000 - 83,000; Full time

Job summary

A local government district is seeking an experienced Executive Assistant to provide high-level administrative support to leadership. The role includes coordinating materials for meetings and conducting research in a sensitive environment. Ideal candidates will have a diploma in Business or Public Administration, along with at least three years of experience as a senior executive assistant. Strong organizational skills and discretion are necessary. The job offers a competitive salary range of $67,704 – $82,148 annually.

Qualifications

• Minimum of three years’ experience as senior executive assistant.
• Experience in local government environment is preferred.
• Proven ability to handle confidential and sensitive information.

Responsibilities

• Provide high-level executive administrative support to leadership.
• Coordinate and prepare materials for senior leadership meetings.
• Conduct research and compile information for Council processes.

Skills

Discretion

Organizational skills

Judgment

Ability to manage priorities

Education

Diploma in Business Administration or Public Administration

Certificate in Local Government Administration

Job description

Executive Assistant

(Exempt)
$67,704 – 82,148 annually (2024 rates)

Reporting to the Director of Corporate Services, the Executive Assistant provides high-level executive administrative support to the Mayor, Chief Administrative Officer, and Director of Corporate Services. This role is responsible for coordinating and preparing materials for senior leadership and Council related processes, conducting research and compiling information, and preparing/maintaining records, briefing notes, and minutes. The position operates in a complex political and administrative environment and requires a high degree of confidentiality, discretion, sound judgment, strong organizational skills, and the ability to manage competing priorities in a fast-paced setting.

If you have the following qualifications, we would love to hear from you!

Education & Certification:

• Diploma in Business Administration, Public Administration, or a related discipline.
• A certificate in Local Government Administration is considered an asset.

Experience:

• Minimum of three (3) years’ experience as a senior-level executive assistant or senior administrative assistant, or an equivalent combination of education, training, and experience.
• Experience in a local government environment is preferred.
• Proven ability to exercise discretion and independent judgment.
• Experience handling confidential and sensitive information.
• Experience with senior office administration tasks such as planning, organizing meetings, calendar management, etc.
• An equivalent combination of education and experience may be considered.

Applications will be reviewed beginning two (2) weeks after posting. The position will remain open until filled. Interested applicants should forward their resumes and cover letters quoting competition number 26-05 to:

Alyson Stuart, Human Resources Manager
District of North Saanich
1620 Mills Road
North Saanich, B.C. V8L 5S9
[e-mail]

The District of North Saanich thanks all applicants, however, only those selected for an interview will be contacted.