Executive Assistant

Domtar Corporation; Montreal; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading producer of paper and wood products is seeking an Executive Assistant in Montreal. This full-time permanent role involves providing comprehensive administrative support to the Communications and Public Affairs team. Key responsibilities include drafting documents, managing calendars, and ensuring effective internal communications. The ideal candidate will have a college diploma and at least 5 years of experience supporting senior executives, along with excellent bilingual communication skills. The company offers a competitive salary and a hybrid working environment.

Benefits

Competitive salary and annual bonus

Three weeks of vacation

Full range of group insurance

Defined-contribution pension plan

Employee assistance program

Education assistance program

Hybrid workplace

Public transit accessible office

Qualifications

• Minimum of 5 years of experience in an administrative support role for senior executives.
• Ability to communicate with all levels of the company.
• Strong ethics and professionalism.

Responsibilities

• Provide daily administrative support to the leadership team.
• Draft, edit, and format various documents.
• Manage calendars and organize meetings.

Skills

Bilingual French and English

Microsoft Office Suite mastery

Confidentiality

Communication skills

Ability to manage multiple tasks

Education

College diploma in office administration

Tools

SAP

Job description

Executive Assistant

Location: Montreal, Quebec, CA, H3A 1L6

Department: Communications (CL03)

Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world.

Our workforce is comprised of 14,000 talented and hardworking individuals. We are proud to offer competitive compensation, a supportive working environment, rewarding career paths and plenty of opportunities for learning and growth.

The location in Montréal , ( Quebec , Canada ), is seeking talent to fill the position of Executive Assistant (Communication and Public Affairs). This job is full-time permanent.

Overview: As an Executive Assistant within the Communications and Public Affairs department, you will play a key role in supporting the leadership team and the broader group. You will help ensure the smooth operation of the department by providing rigorous, efficient, and proactive administrative support. Your organizational skills, professionalism, and discretion will enable you to thrive in this dynamic environment, where priorities can shift quickly.

• Provide daily administrative support to the Communications and Public Affairs leadership team and the entire department.
• Serve as a point of contact for internal and external requests related to the department.
• Draft, edit, and format various documents including presentations, briefing notes, reports, and internal messages.
• Assist in the preparation and follow up of departmental projects or initiatives (internal communications, campaigns, events, etc.).
• Manage calendars for the Communications and Public Affairs leadership team and organize meetings, appointments, committees, and internal events.
• Coordinate meeting logistics, including rooms, equipment, documents, presentations, agendas, and minutes.
• Support the planning and logistics of internal communications events (e.g., employee town halls, video messages, recordings, photo sessions).
• College diploma in office administration, administration, or any other relevant training.
• Minimum of 5 years of experience in an administrative support role for senior executives.
• Excellent mastery of the Microsoft Office suite (Outlook, Excel, Word, etc.).

Your profile:

• Maintaining confidentiality and handling sensitive information with discretion.
• Excellent sense of priorities and ability to manage multiple tasks simultaneously.
• Demonstrate the ability to remain calm and focused under pressure.
• Ability to be part of a work team, communicate with all levels of the company, and adapt to rapid changes.
• High degree of professionalism, sense of ethics and autonomy.
• Strong communication and writing skills.
• Bilingual French and English (*)
• Knowledge of SAP considered an asset.

What we are offering

• Competitive salary and annual bonus
• At least three weeks of vacation and three floating holidays a year from the first day of work, depending on your experience
• Full range of group insurance from the first day of work
• Defined-contribution pension plan with generous employer participation from the first day of work
• Employee and family assistance program
• Education assistance program
• Hybrid workplace: in-person and remote work
• Work environment based on respect, inclusion and diversity
• Office accessible by public transit

(*) English bilingual: If listed, this qualification is required since this function requires regular verbal and/or written interaction with customers, partners and/or our American subsidiaries.

Domtar is firmly committed to placing greater emphasis on the principles of equity, diversity and inclusion to empower all employees to reach their full potential. We form a dynamic team whose diverse backgrounds and wealth of perspectives are one of the keys to our success. We offer an inclusive, rewarding and safe work environment with opportunities that will help grow your skills.