Executive Assistant

Teneo; Montreal; Hybrid; CAD 50,000 - 75,000; Full time

Job summary

An advisory firm seeks an experienced Executive Assistant in Montreal to support U.S.-based executives. The role includes managing calendars, coordinating meetings, and ensuring seamless operations within a fast-paced environment. The ideal candidate has 2-3 years of experience, excellent English communication skills, and proficiency in Microsoft Office. Competitive salary and remote work options are offered.

Benefits

Competitive salary

Flexible working policy

100% employer-paid healthcare

Pension contribution

$100 gym reimbursement

Annual salary review

Discretionary bonus

Enhanced parental leave

Qualifications

• 2-3+ years experience in a corporate environment supporting senior executives.
• Ability to thrive in a fast-paced environment.
• Commitment to professional development.

Responsibilities

• Support executives based in the U.S. within Teneo’s Management Consulting business.
• Manage executives’ calendars and communications.
• Coordinate internal and external meetings.

Skills

Excellent written and oral English

Proficiency in Microsoft Office

Strong organizational skills

Ability to anticipate needs

Meticulous commitment to quality

Adaptable to changing priorities

Tools

Microsoft Office

Robin

Concur

MS Teams

NetSuite

Job description

Overview

An Executive Assistant at Teneo plays a critical role in supporting senior business leaders, and their Executive Assistants, ensuring seamless operations, and providing best-in-class service to support both the teams and individuals that they work with. With an initiative-taking mindset and strong organizational skills, the ideal candidate will thrive in a fast-paced environment, effectively managing multiple tasks and priorities with professionalism and discretion. They are responsible for providing a seamless foundation of administration that allows teams to function, as well as work closely with Executives and their Assistants to proactively support and anticipate their needs and understand their priorities.

The Executive Assistant will oversee assigned projects or activities, coordinate daily schedules/calendars, prepare for meetings, and manage travel. The ideal candidate will function under tight deadlines in a fast-paced, highly demanding work environment while exhibiting excellent customer service and professionalism in all interactions. They will pre-empt issues or problems before they arise, collaborating closely with the Executive(s) and as a point person for when their Executive(s) is unavailable. Administrative Assistants are also responsible for building relationships with counterparts at client organization and across the Teneo network.

Responsibilities

• Provide support to executives based in the United States within Teneo’s Management Consulting business
• Proactively manage Executives’ calendars, prioritizing correspondence, managing communications between them and executives, employees, and external contacts
• Coordinate internal and external meetings, including project meetings, and ensure necessary logistics are arranged, across time zones if necessary
• Provide direct support to senior executive(s), assisting with client interactions, team coordination, and administrative tasks to ensure timely project delivery
• Anticipate upcoming events and meetings, preparing executives with necessary materials and maintaining a long-term perspective on organization goals
• Serve as a point of contact for senior executives and the support team, handling communications and interactions with utmost professionalism and confidentiality
• Assist with travel arrangements, considering executives’ priorities and managing complex itineraries efficiently
• Undertake additional administrative responsibilities such as filing, document management, maintaining records, and reconciling travel & expense reports, invoices, etc.
• Manage operational aspects of executives’ roles, including project setup and proposal preparation
• Maintain confidentiality and business-sensitive information with discretion
• Embrace agile working practices and support team members during absences or busy periods
• Lead by example, fostering teamwork, collaboration, and a positive office environment
• Foster positive relationships with counterparts at client offices and build knowledge of key clients
• Support executives beyond traditional working hours and during travel or international assignments

Qualifications

• 2-3+ years’ experience in a corporate environment providing support for senior-level executives
• Excellent written and oral English language skills are required for this position as the role involves regular communication with U.S.-based executives and clients
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
• Ability to anticipate needs and proactively address potential issues with sound judgment and discretion
• Meticulous commitment to delivering high-quality, client ready work
• Ability to adapt to changing priorities and thrive in a fast-paced environment
• Commitment to learning and professional development
• Experience using Robin, Concur, MS Teams and NetSuite, a plus

What can we offer you?

New joiners are supported by an induction programme. As well as this we offer a whole host of benefits and reward including:

• Ability to work remotely and from Teneo’s Montreal office as needed
• Competitive salary (dependent on experience)
• Flexible working and time off policy
• Discretionary bonus
• Annual salary review
• 100% employer paid healthcare
• Pension (competitive company contribution)
• Extensive investment in personal development & learning
• Enhanced maternity and paternity leave (depending on length of service)
• Group income protection
• Life assurance
• $100 per month gym reimbursement

About Us

Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.

Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations.

Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, and ESG.

The firm has more than 1,700 employees located in 45+ offices around the world.