Executive Assistant

Durward Jones Barkwell & Company LLP; Hamilton; On-site; CAD 50,000 - 70,000; Full time

Job summary

A prominent accounting firm in Hamilton is seeking an experienced Executive Assistant to provide high-level administrative support to Partners. You will manage calendars, travel, and serve as a key contact for clients and stakeholders. With a focus on professionalism and confidentiality, the ideal candidate has 3-5 years of experience in administrative roles and extensive knowledge of Microsoft Office. This firm values a work-life balance and offers competitive compensation and benefits.

Benefits

Competitive compensation and benefits

Flexible work-life balance

Professional development support

Qualifications

• 3-5 years in an Administrative role reporting directly to upper management.
• Experience as an Executive Assistant or similar role is an asset.
• Ability to meet tight deadlines in a fast-paced environment.

Responsibilities

• Provide high-level administrative support to Partners.
• Manage calendars, travel, emails, and call coordination.
• Draft and format client communications and documents.

Skills

Time-management skills

Verbal and written communication skills

Proactive problem-solving

Discretion and confidentiality

Education

Post-secondary education in Office Administration

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Overview

Durward Jones Barkwell is one of the largest public accounting firms in the Niagara / Hamilton / Halton region with offices spanning from Burlington to St. Catharines. The firm was founded in 1940 and features a dynamic group of professionals. "Big enough to know, small enough to care." At DJB, these are the words we live by. We value our clients and taking care of their unique needs is what drives our business. As part of our team, you will realize that to us nothing is trivial. We have the experience to handle any situation from complex mergers and acquisitions to assisting new entrepreneurs through the many facets of starting a small business. We do all this while remaining personally involved with our clients and the communities where we work and live. As one of Hamilton-Niagara’s Top Employers for 2025 and one of Canada\'s Top Small & Medium Employers for 2025, we lead in offering our employees an exceptional place to work. We provide all our employees:

• Competitive compensation and benefits package
• Flexible work-life balance and summer hours
• Professional development, learning, and growth support
• A dynamic team of employees who desire to see everyone succeed!

Our Hamilton offices have an immediate opening for a full-time Executive Assistant. Reporting to Partners, you will be responsible for:

Responsibilities

• Providing high-level administrative support to Partners, managing calendars, travel, emails, calls, and meeting coordination
• Serving as a key point of contact between Partners, team members, clients, and external stakeholders
• Drafting and formatting client communications, presentations, reports, and other documents
• Assisting with client service tasks such as billing, collections follow-ups, tracking deliverables, and setting up new clients
• Preparing expense reports and supporting basic bookkeeping and administrative tracking
• Coordinating logistics for meetings, conferences, and special events (including reservations and registrations)
• Managing office tasks such as document handling, ordering supplies, arranging gifts, and coordinating deliveries
• Providing backup support to the office admin team and assist with ad hoc projects as needed
• Performing other related duties and special projects as assigned or outlined in the full job description

Qualifications

• Post-secondary education in Office Administration or equivalent is preferred
• 3-5 years in an Administrative role reporting directly to upper management
• Experience as an Executive Assistant, Personal Assistant, or a similar role an asset
• Public Accounting or previous experience working in a Partnership and / or professional services firm considered an asset
• Exceptional time-management skills and the ability to organize and coordinate multiple projects at once
• Proven ability to meet tight deadlines in a fast-paced and quickly changing environment
• Extensive knowledge of Microsoft Office, including Outlook, Word, Excel and PowerPoint
• Effective listening skills; professional level of verbal and written communication skills
• Excellent judgement, and a proactive approach to problem-solving and strong decision-making
• High degree of discretion and confidentiality

If you are a confident, dedicated, and hardworking professional who is motivated to achieve high standards of quality service and value to clients, we would love to hear from you! We appreciate all who express interest; however, only those selected for an interview will be contacted. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, DJB will provide accommodations to applicants with disabilities throughout the recruitment, selection and / or assessment process. Please inform Human Resources of the nature of any accommodation(s) that you may require.