Executive Assistant

RBC; Guelph; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading Canadian bank in Guelph is seeking an Executive Assistant to support two Vice Presidents. The role involves managing schedules, organizing correspondence, and ensuring operational effectiveness. The ideal candidate will have strong communication skills and the ability to maintain confidentiality. This full-time position requires in-office work four days a week. A supportive and inclusive environment is emphasized.

Qualifications

• Excellent interpersonal and communication skills with ability to work with all levels of management.
• Ability to handle sensitive and confidential information with discretion.
• 4+ years of Financial industry Executive Admin experience is a plus.

Responsibilities

• Manage and maintain executive calendars and coordinate meetings.
• Act as delegate for email and phone during absences.
• Develop communications and meeting materials.
• Organize town halls and employee recognition celebrations.

Skills

Communication

Detail-Oriented

Time Management

Teamwork

Office Administration

Job description

Overview

What is the opportunity? The Executive Assistant provides direct support to two Vice Presidents, Commercial Banking. The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other presentation materials.

Location: The candidate must be in office 4 days per week, shared between the two VPs located in Guelph and Kitchener. Details of the work arrangement can be discussed further with the hiring managers.

Responsibilities

• Manage and maintain executive calendars, coordinate meetings/conferences, ensure all materials/packages and catering requirements are provided
• Act as the RVP’s delegate for email and phone during absences, handle/forward issues, prioritizing for RVP’s action upon return
• Develop communications, meeting/conference materials, forms, documents, presentations and spreadsheets
• Coordinate all requirements, maintain records for the team; including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team
• Organize quarterly town halls, employee recognition celebrations, and other team events
• Maintain global distribution list and distribute group-wide communications
• Raise awareness among the team, extend invitations to key business partners, and maintain knowledge of relevant resources and services within the organization

Must-have

• Excellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staff
• Ability to take initiative, prioritize tasks, function independently, and work as part of a team
• Ability to handle sensitive and confidential information with discretion
• Superior attention to detail, calm under pressure and confidence
• Ability to develop and maintain constructive working relationships with individuals at all levels of the organization

Nice-to-have

• Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done
• Professionalism, initiative, enthusiasm, energy, and a sense of urgency
• 4+ years of Financial industry Executive Admin experience

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address: 74 Wyndham St N, Guelph

City: Guelph

Country: Canada

Work hours/week: 37.5

Employment Type: Full time

Platform: Personal & Commercial Banking

Job Type: Regular

Pay Type: Salaried

Posted Date: 2025-09-29

Application Deadline: 2025-10-10

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, collaborate effectively, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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