Events Coordinator

Easter Seals Alberta; Calgary; On-site; CAD 20,000 - 30,000; Part time

Job summary

A community-focused organization is seeking a part-time Events Coordinator in Calgary. The role involves organizing events, securing sponsorships, and liaising with clients to ensure seamless execution of activities. Candidates should have a diploma in Event Management or Marketing, alongside 1-3 years of relevant experience. The position requires strong organizational skills and the ability to multitask in a dynamic environment. The role is compensated at $25/hour for approximately 20 hours per week, necessitating on-site attendance.

Benefits

Flexible work schedule

Qualifications

• 1–3 years of experience in event coordination or fundraising.
• Strong organizational and multitasking skills.
• Excellent communication and customer service abilities.

Responsibilities

• Organize and execute assigned Easter Seals Alberta events.
• Assist in securing sponsorships and donations.
• Act as the primary contact for clients during events.

Skills

Organizational skills

Multitasking

Excellent communication

Customer service

Empathy

Education

Diploma or certificate in Event Management, Marketing, or related field

Job description

Events Coordinator – Part Time

Are you passionate about working with Albertans with disabilities and supporting your local community? Do you have what it takes to champion our Vision to Inspire Potential, Build Community and Enrich Lives?

Easter Seals Alberta is a provincial not-for-profit organization that has been in existence for 70 years. Our mission is to provide services that foster inclusion, independence and recreation for individuals with disabilities and medical conditions. We strive to ensure that the resources Albertans need for an independent and full life are available.

Easter Seals fosters a work environment that’s inclusive as well as diverse, where our people can be themselves. Every idea and perspective is valued to reflect the people we serve.

Reporting to the Manager of Events, the Events Coordinator will be responsible for working collaboratively across the organization to lead signature and community events in support of Easter Seals Alberta, to reach revenue targets and to meet the demand of supports for our clients.

As an Events Coordinator, you will:

• Embrace a culture of continuous learning and development to ensure all individuals, families, professionals, and the ESA team have access to the most current information and resources
• Provide exceptional, customer-focused support with empathy, understanding, and professionalism, ensuring every individual and organization receives the highest level of service.
• Communicate appropriately and effectively with all team members. Encourage, support, and empower all team members to be the best version of themselves.
• Respect and follow office procedures, policies, and protocol
• Have the ability to adapt and go above and beyond to support emergent needs internally with colleagues and externally with families

Responsibilities

Event Coordination & Logistics

• Organize and execute assigned Easter Seals Alberta events by coordinating all logistical components, including venue selection, vendor coordination, catering arrangements, technology setup, staffing, etc.
• Maintain detailed timelines and production schedules to ensure seamless execution of each event.
• Oversee event setup and guest experience, troubleshoot issues promptly, and ensure exceptional customer service throughout the event.
• Conduct post-event evaluations and maintain detailed records for reporting and continuous improvement.

Sponsorship Support

• Assist in securing cash, in-kind sponsorships, donations and coordinate sponsor benefits and deliverables.
• Ensure fulfillment of agreements and provide post-event stewardship.
• Maintain accurate records of sponsorship activities and communications.

External Events Support

• Act as the primary point of contact for clients before, during, and after events.
• Coordinate cross-departmental communication to ensure smooth event execution, including space, food and beverage, and logistical requirements.
• Arrange and implement camp tours to showcase our Camp Horizon venues and support sales efforts.
• Support the identification and develop new event opportunities that showcase our Camp Horizon venues as a premier location.
• Build relationships with corporate partners, vendors, and community organizations to increase event bookings.
• Develop proposals and pitch ideas to attract new clients and partnerships.

In addition, this role will coordinate camp work crews and volunteer projects and serve as the on-site liaison to provide tours and impact storytelling. As a part of this role, the Coordinator will support third-party fundraising and collaborate with the marketing department to promote initiatives and drive engagement.

Qualifications

• Diploma or certificate in Event Management, Marketing, or related field.
• 1–3 years of experience in event coordination or fundraising.
• Strong organizational and multitasking skills.
• Excellent communication and customer service abilities.

Part-Time: $25/hour, 20 hours/week

Schedule

• Normal schedule will be Monday to Thursday 5 hours each day.
• In the weeks with events on the weekend the schedule would be as follows:
  • Wed: 4h
  • Fri: 4h (weekend)
  • Sat: 8h (weekend)
  • Sun: 4h (weekend) Total: 20h

Requires on-site attendance at Camp Horizon and in-office work. On-call will be required during events.