Events and Office Assistant (Term)

University of Toronto; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading Canadian university in Toronto is seeking an Events and Office Assistant to manage departmental events and support administrative functions. Responsibilities include planning and coordinating logistics for events, providing frontline support, and analyzing feedback. Key qualifications include a Bachelor's Degree and three years of relevant experience. Excellent communication, time management, and interpersonal skills are necessary. This term position ends in October 2026, with a closing date for applications set for December 23, 2025.

Qualifications

• Minimum three years experience in event planning and administration.
• Experience organizing events with international stakeholders.
• Experience with virtual event software.

Responsibilities

• Plan and manage events for the department.
• Coordinate logistics and resolve issues during events.
• Conduct post-event evaluations and recommendations.

Skills

Event planning

Communication

Time management

Interpersonal skills

MS Office proficiency

Education

Bachelor's Degree or equivalent

Tools

Zoom

MS Teams

Job description

About us

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Department of Economics ranks among the top economics departments internationally and is ranked number one in Canada. Nearly 70 per cent of all students take at least one course in economics during their undergraduate studies and our faculty is committed to educating and inspiring them all. Teaching and research in our department span a wide range of fields including theory, applied data analysis and econometric methodology. Located in the downtown core of Canada’s largest city, our department is immersed in a rich environment of rapidly expanding business and financial capital.

Your opportunity

Under the direction of the Department Manager, the Events and Office Assistant plans, coordinates and manages events and related activities (e.g. research seminars) for the department. The incumbent also provides administrative and front line support to the department.

Your responsibilities will include:

• Analyzing client needs and making recommendations on event logistics and options; setting‑up catering and other event set‑up logistics
• Determining logistical details and activities for events and/or programming; booking speakers for program events
• Resolving issues that may occur during events and escalating problems as required
• Conducting post‑event evaluation, analysis and recommendations for changes
• Collating and organizing data for various reports, and writing routine documents and correspondence
• Applying established standards to control the distribution of access to designated University spaces
• Responding to enquiries within the defined scope of the role and redirecting as appropriate

Essential Qualifications

• Bachelor's Degree or an acceptable equivalent combination of education and experience
• Minimum three years recent and related experience in planning, coordinating and administering events, including coordinating event schedules, booking speakers, making travel and hotel arrangements, arranging catering, coordinating space and preparing expense reimbursement in a post‑secondary academic environment
• Experience providing administrative and frontline support in a busy environment
• Experience organizing events involving international stakeholders; experience conducting post‑events evaluation and analysis
• Experience in event logistics from creation to execution, including room/AV booking and set‑up
• Experience setting up and running virtual events using software platforms such as Zoom, MS Teams
• Experience preparing itineraries
• Experience preparing expense reimbursement
• Experience with FIS
• Experience in writing, proofreading, editing, and taking minutes
• Experience updating and maintaining records, maintaining inventory, and ordering supplies
• Excellent professional verbal and written communication skills
• Advanced skills in MS Office (e.g. Word, Excel, PowerPoint, Outlook, OneDrive, Teams, SharePoint), databases, content management systems
• Excellent time‑management and organizational skills
• Excellent interpersonal skills with the demonstrated ability to interact with multiple stakeholders
• Excellent attention to detail, and ability to work with interruptions

To be successful in this role you will be:

• Approachable
• Multi‑tasker
• Team player

Note: this is a term position, ending October 2026

Closing Date: 12/23/2025, 11:59 PM ET

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity‑deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. West strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].