Event Marketing Coordinator

PheedLoop Inc.; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A growing event technology company in Toronto seeks an Event Coordinator to assist in planning and executing various events. The ideal candidate is organized, with excellent communication skills and 1–2 years of experience in event coordination or marketing. You will work cross-functionally to ensure engaging and impactful events. This full-time role offers opportunities for growth in a fun and passionate team.

Benefits

Opportunities for rapid growth

Close-knit team environment

Participation in meaningful projects

Qualifications

• 1–2 years of experience in event coordination or marketing support.
• Highly organized with strong attention to detail.
• Confident communicator with a customer-first mindset.
• Able to manage multiple deadlines in a fast-paced environment.
• Willing to travel occasionally for events.

Responsibilities

• Support the planning and execution of trade shows and webinars.
• Coordinate logistics for in-person events.
• Manage event-related tasks including scheduling and vendor coordination.
• Assist in capturing and tracking event engagement.
• Help maintain event calendars and budgets.

Skills

Event coordination

Attention to detail

Time management

Communication

Tools

HubSpot

Webflow

Canva

Job description

About the Role

We’re looking for an Event Coordinator to support and execute PheedLoop’s growing event programs — including our trade show presence, customer-focused events, and internal virtual experiences.

In this role, you'll be hands-on with planning, coordinating, and executing events that showcase PheedLoop’s brand and product. You’ll work cross-functionally with our marketing, sales, and product teams to ensure every event is engaging, on-brand, and impactful.

This is a great role for someone who loves being organized, has a knack for logistics, and thrives in a fast-paced environment. You don’t need to know everything about event tech — just be curious, eager to learn, and ready to dive in.

Key Responsibilities

• Support the planning and execution of PheedLoop’s trade show, webinar, and virtual event programs
• Coordinate logistics for in-person events (shipping, setup, booth materials, scheduling)
• Help organize and host internal events like customer meetups, office tours, and demos
• Manage event-related tasks including scheduling, vendor coordination, and onsite support
• Collaborate with marketing to help build promotional materials (emails, landing pages, signage)
• Assist in capturing and tracking event engagement, leads, and follow-up actions
• Help maintain event calendars, checklists, and budgets to ensure everything runs smoothly
• Contribute to post-event reporting and feedback collection to continuously improve events

Qualifications

• 1–2 years of experience in event coordination, marketing support, or related field
• Highly organized, with strong attention to detail and time management skills
• Confident communicator with a customer-first mindset
• Able to manage multiple deadlines and priorities in a fast-moving environment
• Comfortable working cross-functionally with different teams
• Experience using event platforms or marketing tools (HubSpot, Webflow, Canva) is a plus
• Willing to travel occasionally for events and trade shows (up to 15–25%)
• Limited weekend and off hour support work
• Bonus: Interest in the events industry and a desire to grow into an event marketing or management role

Who You Are

• Works hard and takes pride in doing things well
• Has big ambitions and a hunger to learn
• Wants to be part of a close-knit team building something meaningful
• Brings energy and positivity to your work and the people around you
• Is looking for more than a job — you're looking for a place to grow
• In-person role at our Toronto office (Yonge-University subway line near Sheppard)
• A fun, passionate, and high-performing team
• Opportunities for rapid growth and learning
• The chance to help shape the future of event technology