Event Coordinator

Society of Christian Schools in BC; British Columbia; On-site; CAD 30,000 - 60,000; Full time

Job summary

A Christian educational organization in British Columbia is seeking an Event Coordinator to plan and deliver an annual conference for educators. The ideal candidate will have strong organizational and communication skills, and experience in event planning, working collaboratively to create a community-enhancing event experience. Competitive pay will be offered based on experience, with an expected workload of 320-400 hours per year. Flexibility for travel within BC is required.

Qualifications

• Strong command of the English language.
• Experience in event planning, conference coordination, or project management.
• Alignment with Christian values and commitment to Core Ideology.

Responsibilities

• Coordinate logistics and communication with the venue.
• Design a community-building event environment.
• Supervise on-site coordination of event setup.

Skills

Strong organizational skills

Strong communication skills

Event planning experience

Collaborative spirit

Job description

School/Organization: Christian Educators of British Columbia

Employment Type: full-time

Compensation Range: $27.00 – $30.00 / hour

Date Posted: 19 November 2025

Position Overview

InspirED Convention and Christian Educators of British Columbia (CEBC), along with Northwest Christian Schools International (NWCSI) is seeking to hire an Event Coordinator who will collaborate closely with the InspirED Director to plan, organize, and deliver an annual Christian educators conference. This is a contract position and is grounded in InspirED’s Core Purpose— to create a community that inspires and empowers growth —and guided by our Core Values, which shape every aspect of the conference experience. InspirED aims to be worshipful, professional, and communal.

• Being Christ-centered , seeking God’s guidance, as we are grounded in principles of faith and Christian worldview.
• Discerning what is innovative, relevant, and valuable in education , ensuring the conference addresses the changing realities and needs of Christian educators’ work.
• Providing a fun, professional, and collaborative community where participants feel encouraged and connected.
• Leading, inspiring, and empowering growth in the individual educator, teams, and the broader educational community.
• Excellence in how we create our events , reflecting care, purpose, and innovation in every detail. We want to ensure the convention is a professional, high-caliber, can’t-miss event.

The Event Planner will ensure that each element of the conference—logistics, design, and hospitality—reflects these values and contributes to a Christ-centered, high-quality experience that inspires all who participate.

Key Responsibilities

• Partner with and report to the InspirED Director to coordinate the venue and catering.
• Be the go-to person when communicating with the venue.
• Work collaboratively with the InspirED Convention Planning Committee and CEBC to design a professional, faith-enriching, and community-building event environment.
• Supervise day‑of on‑site coordination of event setup, technical needs, and problem‑solving.
• Participate in post‑event evaluations to strengthen future events.
• Take the lead with conference exhibitors.

Qualifications

• Strong organizational, administrative, and communication skills.
• Have a strong command of the English language.
• Experience in event planning, conference coordination, or project management.
• A collaborative and joyful spirit with a heart for serving Christian educators.
• Ability to balance logistical precision with spiritual and relational purpose.
• Alignment with InspirED’s Christian values and commitment to its Core Ideology.
• Willingness to be flexible regarding event location, schedule, and planning needs, including the ability to travel within British Columbia and Washington State.
• Eligible to work in Canada.

Compensation and Hours

$27 – 30 / hour, based on experience

Expect to work approximately 320-400 hours per year, with our busy months of planning in September through November, but other work and planning are done throughout the year.

Must be able to work November 9-13, 2026

Please submit the following documents upon application:

• CV
• Statement of Faith
• Professional portfolio with two examples (website or photos) of events you have planned
• Professional references

Please send the application package to: c/o InspirED Convention Director

Application Deadline

December 10th, 2025 or until filled

Interviews will take place the week of December 15, 2025

The ideal start date is mid-January 2026.

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InspirED Event Coordinator Duties and Responsibilities

Venue and Logistics Coordination

• Work with the InspirED Convention venue to secure all required venue bookings, including main session spaces, breakout rooms, and hospitality areas.
• Serve as the primary liaison with venue staff, ensuring clear communication and coordination on all logistical details.
• Collaborate with the venue’s Catering Department to select menus, accommodate dietary needs, confirm meal and refreshment schedules, and on‑site placement.
• Develop and maintain detailed venue layouts, ensuring that room setups meet the needs of presenters, exhibitors, and participants.
• Oversee audiovisual and technical setup in coordination with venue staff and contracted technicians.
• Collaborate with the InspirED Director and CEBC bookkeeper to ensure invoices and payments relating to the venue and exhibitors are taken care of.

Program and Workshop Coordination

• Determine room assignments for the day of the event.
• Coordinate setup requirements with workshop leaders, ensuring materials, AV needs, and room configurations are ready in advance.
• Maintain a master schedule of all sessions, meals, and activities to ensure smooth flow throughout the event.

Exhibitor and Vendor Relations

• Take the lead in identifying and inviting appropriate exhibitors that align with InspirED’s mission and audience.
• Manage all exhibitor logistics, including contracts, booth assignments, setup instructions, and day‑of support.
• Ensure exhibitor experiences are professional, welcoming, and integrated into the event’s overall tone and design.

Event Design and Hospitality

• Support the Planning Committee in decisions regarding décor, signage, registration setup, and attendee experience.
• Help organize and oversee hospitality services, including volunteer coordination, registration, and participant support.
• Provide assistance by putting up signage the day before the event.

On‑Site Event Management

• Supervise day‑of operations, including setup, registration, technical needs, catering coordination, and problem‑solving.
• Serve as a point of contact for venue staff, volunteers, and exhibitors to ensure the event runs smoothly and efficiently.
• Ensure all participants, presenters, and vendors feel supported throughout the event.