Document Control Specialist IV

NES Fircroft; Alberta; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

A leading energy services company is seeking a Document Control Specialist IV for its Calgary or Edmonton office. The role involves overseeing Document Control and Records Turnover services across various energy projects, ensuring compliance with vendor data requirements. Candidates should possess a diploma in a related field and have a minimum of five years of experience in a project environment. Strong skills in Microsoft Office, SharePoint, and problem-solving are essential for success in this position. This is a hybrid role with a mix of in-office and remote work.

Qualifications

• Minimum of five years of experience in a project environment.
• Ability to work autonomously with minimal supervision.
• Strong analytical and problem-solving skills.

Responsibilities

• Deliver Document Control and Records Turnover services for Gas, Liquids, and Power projects.
• Coordinate with internal and external parties for timely turnover of vendor records.
• Provide technical support and leadership to project teams.

Skills

Document Control

Record Management

Data Tracking

Microsoft Office Suite

SharePoint

Problem Solving

Organizational Skills

Communication Skills

Education

Diploma in Information/Business Analysis/Records Management/Library Studies

Tools

PowerBI

Excel

Bluebeam

Job description

Overview

Title: Document Control Specialist IV
Duration: 1 year
Location: Calgary or Edmonton
Hybrid Model: In-office (Monday, Tuesday & Thursday) Remote (Wednesday & Friday)

Responsibilities

• Delivering Document Control and Records Turnover services for Gas, Liquids, and Power projects, while supporting and communicating Business Unit requirements across the project lifespan.
• Coordinating with internal and external parties to ensure timely turnover of vendor records in compliance with Final Vendor Data Book requirements.
• Processing project documentation for retention through the auditing of records, asset data, and the attribution of metadata.
• Collaborating with internal and external stakeholders to address and rectify record and data deficiencies, while independently managing multiple projects in a fast-paced environment. Proactively resolving problems and providing innovative solutions.
• In addition, providing specialized and technical support and leadership to the project teams by:
• Interpreting project-specific business requirements, ensuring alignment with project lifecycle gating methodologies, and compliance standards for records turnover to the appropriate Business Authorities.
• Recommending process improvements to enhance efficiencies within the team and stakeholder groups.
• Offering expertise in using and integrating existing information management tools and applications (SharePoint, Excel, Word, PowerBI, Bluebeam, etc.) to facilitate effective project management.

Knowledge, Skills & Abilities

• Diploma in Information/Business Analysis/Records Management/Library Studies or equivalent post-secondary education coupled with relevant experience.
• A minimum of five (5) years of experience in a project environment or equivalent related field.
• Demonstrated expertise in identifying, tracking, and managing data pertaining to assets.
• Proven ability to work autonomously and with minimal supervision.
• Strong computer skills, including advanced proficiency in Microsoft Office Suite, SharePoint, OneDrive, and Teams.
• Experience and/or developmental knowledge of SharePoint or other document control systems.
• Self-motivated team player with the ability to collaborate effectively with team members to achieve deliverables.
• Exceptional analytical, interpretive, organizational, and problem-solving skills.
• Capacity to handle a high workload, tight timelines, and high-impact activities.
• Skillful in prioritizing and managing multiple assignments, meeting established deadlines while aligning with project requirements.
• Outstanding communication skills, both written and oral.
• Excellent interpersonal skills, displaying the ability to share experience and knowledge with others.
• Possesses a keen attention to detail.