Document Clerk

Ricoh Canada Production Print; Montreal; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading document services company in Montreal is seeking a Document Clerk responsible for data management and graphic design production. This position involves delivering high-quality graphic outputs, maintaining production schedules, and requires proficiency in Microsoft Office and Adobe Creative Suite. The ideal candidate will have a background in Commercial Art or Graphic Design and 3 years of related experience. The company offers extensive benefits including healthcare and career development opportunities.

Benefits

Medical, dental, life, and disability insurance

Retirement plan with company matching

Tuition assistance programs

Paid vacation time and holidays

Qualifications

• Completion and/or production of data, graphic design and print production.
• Experience in Legal Document Services preferred.
• Candidate must work in a fast-paced environment with multiple deadlines.

Responsibilities

• Delivers graphic output to meet business needs.
• Designs and produces print and presentation-ready artwork.
• Perform QC on all produced materials.

Skills

Proficiency in Microsoft Office

Proficiency in Adobe Creative Suite

Effective verbal and written communication skills

Knowledge of document review software

Teamwork and relationship building

Education

4 year Post-Secondary Education in Commercial Art/Graphic Design

3 years related experience

Tools

Production color printer

High volume scanners

Desktop publishing software

Job description

Overview

The Document Clerk is responsible for the completion and/or production of the overall data, graphic design and print production needs of the LDS production facility. The main function of the position is data management and supporting project completion as it relates to all scanning, printing and digital work (eg creation of load files for importing documents into specified litigation software). Through their knowledge and experience of all LDS business lines the expectation is that they will be a resource of education for all LDS production staff. The qualified candidate must be able to work in a demanding fast paced environment while managing multiple deadlines.

Responsibilities

• Delivers graphic output from customers' basic ides to meet business needs;
• Designs and produces print and presentation-ready artwork including closing books, graphs, charts, posters and/or photos;
• Meets customer quality and design requirements;
• Maintain a graphic and photographic library of design files as well as digital records for all work completed;
• Keeps abreast of industry thinking, new ideas and technologies;
• Uses innovation to address complex problems and business needs while meeting the constraints of cost, time and client need;
• Adheres to legal requirements relating to duplication, printing, software, digital images/artwork and fonts;
• Adheres to production schedules and deadlines;
• Consults with client and staff to identify their graphic needs, budget constraints and reasonable deadlines for the project;
• Perform QC (quality control) on all produced materials for accuracy of completion;
• High performance ability in all aspects of scanning, printing and assembly functions within the production environment;
• Responsible for providing direction to production team on job specific instructions based on the desired output for scanning, litigation and backfile projects;
• Prepare load files and data export files for scanning, litigation and backfile projects;
• Complete invoicing and required reports for completed projects;
• Other duties as assigned by manager.

Qualifications

• 4 year Post-Secondary Education in Commercial Art\\Graphic Design or equivalent experience
• Minimum of 3 years related experience
• Prior work experience in Legal Document Services, a legal FM (Ricoh Managed Customer Site), or a graphics environment is preferred

Knowledge & Skills

• Proficiency in Microsoft Office (most notably Word and Excel) and Adobe Creative Suite (Illustrator, Indesign, Dreamweaver, etc.)
• Working knowledge of common document litigation document review software such as IPRO, Relativity, and Concordance as well as data manipulation using Scan2File
• Must be able to work in a team environment by maintaining positive, productive relationships with co-workers, management, sales and production departments
• Must be able to adapt to changing situations and be flexible
• Must be able to perform repetitive work by continuously executing different tasks according to set procedures, sequence or pace while maintaining quality and output standards
• Effective verbal and written communication skills
• Has knowledge of desktop publishing software to ensure client files can be manipulated (or created) for proper output
• Has operational knowledge of specialized equipment such as a production color printer, high volume scanners, paper cutters, paper drills and laminating devices

About Us

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest In Yourself

At Ricoh, you can:

• Select the medical, dental, life, and disability insurance coverage that fits your needs.
• Contribute to your financial security with Ricoh Canada’s Retirement plan, with company matching contributions.
• Augment your education with team member tuition assistance programs.
• Enjoy paid vacation time and paid holidays annually.
• Tap into many other benefits to enhance your health, wellness such and ongoing personal and professional development.