Director / Directeur(rice), Bureau des Affaires Francophones (BAF)

Laurentian University/Université Laurentienne; Greater Sudbury; On-site; CAD 109,000 - 137,000; Full time

Job summary

A leading educational institution in Greater Sudbury seeks a Director for the Bureau des Affaires Francophones. This role involves overseeing Francophone initiatives, managing projects, and ensuring effective communication. The ideal candidate should possess a Bachelor’s degree, relevant leadership experience, and fluency in both French and English. The position offers a competitive salary and a supportive community environment.

Benefits

Employer-paid health and dental benefits

Defined benefit pension plan

Competitive annual paid vacation leave

Flexible work schedule

Professional development opportunities

Qualifications

• Five to eight years of relevant experience in leadership roles.
• Good knowledge of community and university relations.
• Ability to work fluently in both French and English.

Responsibilities

• Manage Francophone initiatives and special projects.
• Ensure effective communication and support for language protection.
• Supervise project managers and maintain project timelines.

Skills

Interpersonal skills

Customer service

Team management

Detail-oriented

Project management

Problem-solving

Education

Bachelor’s Degree in Business Administration or related field

Job description

Reference Number: 25-64-A

Position Number: AP1121

Job Title: Director / Direct e ur(rice), Bureau des Affaires Francophones (BAF)

Group: LUAPS

Department: Bureau des Affaires Francophones (BAF)

Type of Appointment: Full time Appointment

Salary: $ 109,370 - $ 136,344 per year

About Laurentian University

Located in Greater Sudbury, the central hub for health care, government, education, financial and business services, mining, as well as retail for northern Ontario, Laurentian University offers an outstanding life and career experience at the heart of a welcoming community. What’s more, it provides the opportunity to pursue a balanced lifestyle while enjoying all of the amenities of a mid-size city. Short commutes, hundreds of lakes, waterways and nature trails, a myriad of recreational, artistic, cultural and entertainment opportunities, all combine to make this an idyllic setting to grow and thrive. Offered on the university’s beautiful campus as well as remotely, broad range of LU programs has garnered top distinction by leading in graduate employment outcomes for more than a decade*. This is your opportunity to join our team in a supportive, bilingual environment and contribute to our students’ success, as well as your own. The University’s diverse community and its focused efforts on its tricultural mandate which embraces francophone and Indigenous cultures, deeply enrich the experience you can expect.

Along with a competitive salary, eligible employees receive a comprehensive compensation package which includes:

• employer-paid health and dental benefits
• defined benefit pension plan
• competitive annual paid vacation leave
• flexible or alternative work schedule, including summer hours and an annual employer-paid winter break
• professional development opportunities
• tuition exemption program
• employee and family assistance program
• supportive family-related flexibility and leave programs
• access to a wide array of fitness and recreational amenities

*Ministry of Colleges and Universities KPI data.

At Laurentian, you’ll discover a tight-knit community of like-minded individuals striving for excellence, and working towards common goals. Expect to find the right fit for your dream career, and supportive colleagues awaiting your arrival. Laurentian University is an inclusive and welcoming community and encourages applications from members of equity-seeking groups including Indigenous persons, racialized persons, persons with disabilities, women, 2SLGBTQ+ persons.

Responsibilities

Reporting to the Associate Vice-President, Francophone Affairs, the Director of the Office of Francophone Affairs (BAF) manages the sector's operations, including the management of Francophone initiatives and special projects, staff, the department budget, and budgets related to special grants. In addition, this person is responsible for ensuring good communication of the sector's activities, and for supporting language protection and complaints related to Francophone affairs and the projects of the AVP of Francophone Affairs, in the area of Francophone studies and academic partnerships.

Management of Francophone Initiatives and Special Projects:

• Plan, direct, implement, and/or ensure the proper management of projects that meet the priorities set by the AVP - Francophone Studies and Affairs (special projects and Francophone initiatives).
• Plan, direct, implement, and/or ensure the proper management of BAF operational activities.
• Identify, evaluate, and develop effective and efficient methods and procedures that comply with the best practices of the office.
• Determine the resource and expertise needs required for each project to achieve the goals and expected results.
• Support the management of the CCFUL

Administration and Leadership

• Provide support to the Manager through community relations and support services and any other permanent or other staff as needed.
• Maintain excellent communication with team members.
• Evaluate assigned workloads and assign appropriate tasks to each person.
• Supervise project managers, including task distribution, training, problem-solving, performance evaluation, and making recommendations to support team activities.
• Ensure team members respect project timelines, costs, quality, and any other expectations.
• Convene and lead weekly team meetings.
• Hiring new employees (in collaboration with the Human Resources department).
• Creating and updating contracts (with support from the Manager and Human Resources).
• Perform employee evaluations as needed.

Financial Responsibilities

• Management of the department Budget and Budgets Related to Special Grants:
• Work with the administrative officer to ensure proper management and record-keeping of BAF expenses, follow financial processes closely (payment methods, etc.).
• Be the contact person for the Finance department and support them with annual activities related to Francophone affairs (list of activities, etc.), funding for special projects and the annual classification of expenses, as needed.
• Provide bi-annual financial updates to the VRA (end of September and end of February).
• Write or support the writing of the written portion of ministerial reports and reports for other funders (special projects).

Communication & Support Language Protection

• Manage the BAF website and social media platforms.
• Press releases related to Francophone affairs, Francophone events, and BAF Francophone initiatives (in collaboration with the communications department).
• Support the processing, and especially the follow-up, of complaints.
• Ensuring the quality of French within the University.
• Support the implementation of the Bilingualism Policy within the University.

Support the AVP of Francophone Affairs and Academic Partnerships

• Supporting the AVP of Francophone Affairs with certain projects related to studies or research in French.
• Assist the AVP with the creation and management of articulation agreements, the management of Francophone scholarships and the double recognition of credits (DDU/DRC courses).
• Act, and ensure the BAF team acts, as an ambassador for Laurentian University and the BAF both internally and externally.
• Check partner satisfaction and participate in events organized for them, teleconferences, and meetings.
• Supervise the monthly review by assisting team members in their presentations on project status regarding resources, finances, quality, and any other performance indicators.
• Attend monthly management meetings with other directors to discuss actions and ensure follow-up. Other one-off projects, various committees, reports, etc.
• Perform other duties as assigned.

Qualifications

• A Bachelor’s Degree in Business Administration, Education or another related field is required.
• Five (5) to Eight (8) years of relevant experience
• Good knowledge of university programs and services, as well as francophone trends and issues (community and university)
• Excellent knowledge of issues affecting cultural and community organizations and the education sector
• Good interpersonal skills and excellent customer service skills
• Ability to manage teams and multiple projects simultaneously
• Adaptability to constantly evolving situations
• Strong attention to detail and problem-solving skills
• Skills in analysis, design, and the management of important files
• Good skills in personnel management and teamwork
• Ability to work autonomously and meet tight deadlines
• Ability to work fluently (verbal and written) in both official languages, French and English, is required.

The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.

Laurentian University has adopted a formal Policy on Flexible Work Arrangements, which supports remote work plans based on operational considerations. At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by the job incumbent. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Management reserves the right to revise or amend duties at any time. Laurentian University is an equal opportunity employer that is dedicated to maintaining a fair and equitable work environment. All of our employees and job applicants will be employed solely on the basis of their abilities and qualifications and following the applicable collective agreements where required.

All applicants are thanked for their interest in this position. However, only those selected for an interview will be contacted. If contacted and you require a disability related accommodation in order to participate in the recruitment process, please advise the Human Resources and Organizational Development Department. Laurentian University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact the Human Resources and Organizational Development Office at [e-mail] for more information.

Please note that candidates invited for an interview will be required to submit three professional references.