convention and special events planner

Goodkey Show Services Ltd.; Alberta; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading event management company in Alberta is seeking an experienced Event Planner. You will be responsible for developing risk management plans, managing event logistics, and overseeing budgets. The ideal candidate has at least 1 year of experience in event planning and a strong ability to work in a team-oriented environment. This role requires in-person attendance and offers health benefits.

Benefits

Health benefits

Paramedical services coverage

Qualifications

• 1 to 2 years of experience in event planning or a relevant field.
• Ability to work on-site without remote options.
• Willingness to relocate.

Responsibilities

• Develop risk management plans for events.
• Promote conference and meeting services.
• Recruit and supervise staff and volunteers.
• Manage event budgets and financial procedures.
• Coordinate logistics for special events.

Skills

Event logistics management

Budget management

Communication skills

Team leadership

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

1 year to less than 2 years

On site. Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Willing to relocate

Responsibilities

• Develop risk management plans
• Promote conference and meeting services or special events
• Develop and monitor emergency security plans
• Inspect and select sites
• Develop marketing and communication plans
• Develop media strategies and public relations activities
• Recruit, hire and supervise staff and/or volunteers
• Prepare, present and manage budgets
• Develop financial procedures
• Develop sponsorship, partnership or fundraising programs
• Solicit event donors
• Review bids and negotiate costs
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Arrange for production or purchase of promotional products
• Arrange for shipping, receiving and storage
• Assist in budget preparation
• Assist in site selection and attend to related details
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate media services
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Confirm and co-ordinate speakers
• Implement registration systems
• Implement social programs, food and beverage, transportation, and other services
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan and arrange for accommodation and transportation services
• Plan and arrange for trade shows and exhibits
• Plan schedules, goals and objectives
• Develop registration systems and information materials
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Research and design special events programs
• Plan for VIP arrangements
• Plan for translation and interpretation services
• Book facilities for office personnel
• Plan for traffic and crowd control and security
• Plan for social events and guest programs
• Develop policies and procedures and attend to other management responsibilities
• Prepare final financial and other reports
• Manage Event Logistics
• Plan and oversee Webinars
• Identify human resources requirements
• Develop and implement business plans

Supervision

• Working groups
• Staff in various areas of responsibility

Experience and specialization

Area of work experience

• Business
• Community service organization
• Conference and meeting planning companies
• Conference centres
• Convention centre
• Government department and/or agency
• Hotel, motel, resort
• Multi-purpose facilities
• Professional association or organization
• Resort
• Sports and entertainment facilities
• Tourism associations
• Trade associations
• University or college

Benefits

• Health benefits
• Paramedical services coverage