Contract Coordinator

Dynamic Specialty Vehicles; Burnaby; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading automotive firm in Burnaby is seeking a Contract Coordinator to manage the lifecycle of contracts and ensure compliance with legal standards. You will coordinate proposals, track contracts, and identify risks. The ideal candidate will have a bachelor’s degree and at least 2 years of contract management experience. Competitive salary and benefits are offered.

Benefits

Medical plan

Dental plan

Pension plan

Qualifications

• Minimum 2 years of experience in contract management or related field.
• Ability to manage multiple contracts and deadlines, prioritize tasks.
• Excellent English communication skills, both written and verbal.

Responsibilities

• Review and understand proposals and contracts, coordinate activities.
• Track contracts, ensure adherence to terms and deadlines.
• Identify and mitigate potential risks associated with contracts.

Skills

Organizational Skills

Communication Skills

Analytical Skills

Legal Knowledge

Technical Proficiency

Education

Bachelor’s degree in a related field

Tools

Contract management software

Microsoft Office Suite

Job description

Overview

Contract Coordinator position, full-time, based in Surrey, BC. Reports to the President and the Contract Manager. The role supports the full lifecycle of contracts, ensuring compliance with legal standards and organizational policies, managing contract-related documentation, and tracking contract performance. Strong organizational and communication skills are required.

This role acts as the central point of contact for contract-related activities to ensure smooth operations and minimize potential risks for the organization. The position offers a competitive salary, comprehensive benefits package, pension plan, and a positive work environment.

Essential Duties and Responsibilities

• Contract Review: Read and understand proposals and contracts. Coordinate proposals and contract activities; review and finalize contract documents, including amendments and agreements.
• Contract Tracking: Track contracts through their lifecycle, ensure adherence to terms and deadlines, monitor expiration dates, and notify stakeholders in advance of renewals or terminations. Assist in developing and implementing contract management policies and procedures. Schedule scope of work for various contracts while maintaining milestones.
• Bus and Chassis orders: Coordinate and ensure body and chassis are ordered according to schedule.
• Risk Management: Identify and mitigate potential risks associated with contracts.
• Vehicle Coordination: Organize and validate vehicle files. Create invoices, acceptance documents, warranty registrations, and insurance documents. Coordinate vehicle deliveries.
• Vehicle Photo Archive: Create and manage vehicle photo archives (pre-production and pre-delivery).
• Record Keeping: Maintain accurate and up-to-date contract records and documentation (scanning, uploading into system, and organizing customer files).
• Reporting and Analysis: Generate reports on contract status, performance, and compliance. Proactively identify areas for improvement within the contract management process and recommend solutions.
• Work environment: The duties are performed in an office environment with exposure to a shop environment.
• Other duties as required to support Contract Management and Fleet Sales.

Requirements and Qualifications

• Experience: Minimum 2 years of experience in contract management or a related field.
• Organizational Skills: Ability to manage multiple contracts and deadlines, prioritize tasks, review, understand, and negotiate contracts.
• Communication Skills: Excellent English communication skills, both written and verbal, with clear articulation of contract terms and requirements.
• Analytical Skills: Ability to identify potential risks and issues within contracts.
• Legal Knowledge: Understanding of basic legal principles and contract law.
• Technical Proficiency: Familiarity with contract management software and Microsoft Office Suite; strong attention to detail and ability to work independently.
• Education: Bachelor’s degree in a related field (e.g., business administration, legal studies) is an asset.
• Wage: Competitive wage based on qualifications and skills.
• Plans: Medical, Dental, and Pension plan.
• Work hours: Monday to Friday from 8:00 am to 5:00 pm.

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Automotive

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