Compliance Specialist

Pinchin; Winnipeg; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

A leading consultancy firm is recruiting a Compliance Specialist to join its Finance & Administration team. This role involves vendor and client onboarding, ensuring compliance with security requirements, and maintaining detailed records. The ideal candidate has strong organizational skills and at least 5 years of administrative experience. The position offers competitive benefits and flexible work arrangements.

Benefits

Competitive salaries

Flexible work arrangements

Three weeks' paid vacation

Wellness accounts

Qualifications

• At least 5 years of administrative experience preferred.
• Ability to obtain PWGSC Secret Security Clearance.
• Maintain confidentiality and professionalism.

Responsibilities

• Handle vendor onboarding and track WSIB/WCB statuses.
• Assist with client onboarding and maintain database.
• Ensure compliance with security requirements.

Skills

Understanding of insurance and risk mitigation

Problem-solving skills

Excellent interpersonal skills

Ability to work independently

Proficiency with Microsoft Office Suite

Education

Post-secondary education

Job description

Compliance Specialist

Full Time Support Group Staff

Atlantic, Ontario, or Manitoba – CA (Work from home)

Pinchin is recruiting for a Compliance Specialist to join the Finance & Administration department in Canada. We are looking for a highly organized individual to join on a full-time basis. This position can be based out of Atlantic, Ontario, or Manitoba on a remote or hybrid basis. The Compliance Specialist will provide backup support to our Security Clearances team and perform additional ad hoc duties as required.

A day in the life of a Compliance Specialist at Pinchin includes:

Vendor Onboarding

• Respond to all requests for vendor onboarding and evaluate submissions to ensure they meet Pinchin’s requirements.
• Enter vendor details into the operating system (Vision), ensuring accuracy and maintaining detailed records.
• Coordinate with Accounts Payable during payment cycles.
• Follow guidelines and seek exception reviews from the risk team when necessary; communicate regularly with executive-level employees.
• Track WSIB and WCB statuses for all vendors using each province’s online database and update Vision accordingly.
• Verify the consistency, completeness, and accuracy of vendor and insurance data.

Client Onboarding

• Handle all client requests accurately and efficiently within acceptable turnaround times.
• Gather information and complete annual prequalification documentation for clients.
• Interact with potential clients to gather information for setting up in SharePoint (Client Grove) and Vision.
• Review client information against Pinchin’s engagement criteria, such as retainer policies.
• Maintain the ‘Client Grove’ (SharePoint database).
• Identify opportunities to improve, streamline, and automate the client engagement process.
• Collaborate with Accounts Payable, Safety, IT, Security, and other departments to gather necessary information.
• Respond promptly and professionally to client requests.

Insurance

• Understand RFP/Tender documents and prepare insurance certificates as per client requirements, liaising with our Insurance Broker for complex requests.
• Prepare WSIB and WCB Clearance Letters upon request.

Security Clearances

• Assist the Security Clearances Team with maintaining employee and organization security clearances, ensuring compliance with company, government, and client security requirements.

Qualifications and Skills:

• Good understanding of insurance and risk mitigation or strong problem-solving skills with the ability to learn insurance processes.
• Good judgment and critical thinking skills for investigating and resolving issues.
• Ability to work independently with minimal supervision.
• Excellent interpersonal skills.
• Post-secondary education with at least 5 years of administrative experience preferred.
• Proficiency with Microsoft Office Suite.
• Ability to obtain PWGSC Secret (Level II) Security Clearance, requiring no criminal record and residence in Canada for the past 5 years.
• Ability to complete and maintain PSPC Controlled Goods Designated Official Certification.
• Maintain confidentiality and professionalism.

What’s in it for you:

We offer competitive salaries, benefits, mentoring, career development, community involvement, environmental initiatives, flexible work arrangements, paid personal days, three weeks’ paid vacation, membership dues reimbursement, wellness accounts, social activities, team events, hotel rates, and a supportive, inclusive work environment. Learn more about Pinchin Benefits.

Please note that our recruitment may involve online testing. Employees may need to undergo security clearances and periodic drug and alcohol testing to access certain sites. Only shortlisted candidates will be contacted.

• No agency phone calls, please.

Why Pinchin?

Our employees are at the core of our success. We support your growth and provide a culture rooted in honesty, integrity, and a passion for learning.

About Us

Pinchin Ltd. offers engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada and the US. We promote diversity and inclusion and accommodate reasonable adjustments during the recruitment process.

Working Together, Making Things Better