CLK ST 09R - Office Coordinator

Government of British Columbia; Burnaby; On-site; CAD 45,000 - 55,000; Full time

Job summary

A regional health authority in Burnaby is looking for an Office Coordinator to provide administrative support within their outpatient clinic. The ideal candidate will have stenography skills, attention to detail, and experience in human services. This role requires on-site attendance and offers a temporary position valid until 09/22/2026, which may become permanent.

Qualifications

• Minimum three years of recent administrative support experience.
• Current certification of 50+ words per minute keyboarding speed.
• Experience in human or social services setting preferred.

Responsibilities

• Provide essential support to the clinic manager and multidisciplinary team.
• Transcribe and format medical and legal documents accurately.
• Liaise with others to resolve payment issues.

Skills

Stenography

Attention to detail

Professionalism

Education

Grade 12 graduation or equivalent

Diploma in business or office administration

Certificate in business or office administration

Job description

The Team

Youth Forensic Psychiatric Services (YFPS) provides court-ordered mental health assessments and treatment for young people under the Youth Criminal Justice Act and other laws. This includes youth found unfit to stand trial or not criminally responsible due to a mental disorder. Services are offered through outpatient clinics and contracted providers across B.C., with an inpatient unit in Burnaby that also supports Youth Custody Services. Clinics are located in Burnaby, Langley, Vancouver, Victoria, Nanaimo, Prince George, Kamloops, and Kelowna, serving all major regions of the province. Support duties may vary by clinic.

The Role

The Office Coordinator plays a key administrative role within the Youth Forensic Psychiatric Services (YFPS) outpatient clinic in Burnaby, providing essential support to the clinic manager and multidisciplinary team. This position is ideal for an experienced stenographer with a proven ability to accurately and efficiently transcribe, word-process, and format a range of medical and legal documents. The successful candidate will thrive in a fast-paced environment, demonstrate strong attention to detail, and bring a high level of professionalism to their work. Experience in a human or social services setting—particularly working with vulnerable youth—is a strong asset.

Qualifications

Education and Experience Requirements

• Grade 12 graduation or equivalent (GED).
• Minimum three years of recent (within the last 5 years) experience providing administrative and financial support services to a group of staff in an office environment.
• Current certification of 50+ words per minute keyboarding speed.

Preference may be given to applicants with:

• Experience word processing and formatting medical documentation with speed and accuracy.
• Experience word processing and formatting legal or court-related documents with speed and accuracy.
• Minimum six months experience providing reception services to vulnerable children, youth and families in a human or social services setting.
• Experience processing financial documents (e.g., checking invoices for accuracy, completing routine payment documents, liaising with others to resolve payment issues/concerns).
• Diploma in business or office administration.
• Certificate in business or office administration.
• Applicants who self-identify as having an Indigenous heritage (First Nations, Métis or Inuit) with the required combination of education and experience.

For questions regarding this position, please contact [e-mail].

About this Position

• This is a temporary opportunity ending in 09/22/2026
• This temporary opportunity may be extended or become permanent
• This position requires on-site attendance
• An eligibility list may be established to fill future permanent and/or part-time vacancies.
• A Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required.
• Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Indigenous (First Nations [status or non-status], Inuit or Métis) applicants originating from the land now known as Canada, seeking work or already employed in the BC Public Service. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply

Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

• Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.
• Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
• Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation.

Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.