Clinic Coordinator

MaKami College; Calgary; On-site; CAD 30,000 - 60,000; Full time

Job summary

A public post-secondary college in Calgary seeks a Clinic Coordinator to oversee student clinic operations and support student therapists. This role involves creating and managing schedules, maintaining client records, and ensuring clear communication among students and staff. Ideal candidates are highly organized and proactive. The position offers opportunities for professional growth and development in a dynamic environment, with various perks such as educational allowances and discounts on programs.

Benefits

Health Spending & Lifestyle Accounts

Educational Allowance for Professional Development

Free Massages at Our Student Clinic

Discounts on College Programs & Courses

Free Parking

Qualifications

• Highly organized and proactive individual required for coordinating busy clinic operations.
• Must excel in managing schedules and supporting students in a clinical environment.
• Experience in administrative roles and familiarity with scheduling software is essential.

Responsibilities

• Create and manage student schedules and clinic operations.
• Support students with administrative needs and flexible scheduling.
• Maintain communication between students, staff, and instructors.

Skills

Organizational skills

Proactive communication

Time management

Administrative support

Client interaction

Tools

Moodle

Rosy booking software

Job description

Marlborough Mall Campus, 1600 - 3800 Memorial Drive NE, Calgary, Alberta, Canada

Job Description

Posted Tuesday, February 3, 2026 at 7:00 a.m.

Work in a purpose driven career with MaKami College, public post-secondary college that has been helping students for over 20 years with locations in Edmonton and Calgary, Alberta.

MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses into cities across Canada, and continuously working to add programs to our course catalogue. We work with our team to grow and develop in areas they are passionate about, focusing on our MaKami Pillars - Leadership, Professionalism, Helpfulness, and Inspiration. MaKami team members are provided with many opportunities for professional career growth in a fulfilling and dynamic work environment.

The MaKami team is passionate about creating generational change through education, and we provide the tools and a safe environment for our staff to change the lives of our students and their families.

Are you highly organized, proactive, and passionate about supporting students in a dynamic clinical environment? We are seeking a Clinic Coordinator to play a key role in ensuring the smooth and efficient operation of our student massage clinic. This position is ideal for someone who thrives in a fast‑paced setting, enjoys working with people, and excels at keeping complex schedules and administrative processes running seamlessly.

Key Responsibilities

Clinic Operations & Scheduling

• Create and maintain a live schedule for student therapists and clinic sessions.
• Track student attendance and ensure accurate, up-to-date records.
• Develop and maintain calendars to track student cohorts in clinic.
• Create and manage sign-up processes for clinic appointments through Moodle.
• Maintain accurate and current client records using Rosy booking software.
• Assist reception with client inquiries and appointment scheduling.

Student Support & Administration

• Support students with administrative needs, including accessing support services such as SALT Modifications, modified duties, and accelerated clinic schedules.
• Create individualized flexible schedules for students with work, childcare, or other scheduling complexities.
• Develop and update clinic policies, procedures, and orientation materials.
• Prepare clinic orientation folders and maintain organized documentation for each incoming student cohort.
• Attend new cohort classes prior to clinic start to guide students through the Moodle sign-up process and answer questions.

Communication & Coordination

• Maintain clear communication channels between students, instructors, and clinic staff.
• Send weekly update emails summarizing intercampus clinic meeting discussions.
• Schedule, organize, and support clinic team meetings.
• Provide general administrative support to the Clinic Manager.
• Create Moodle sign-ups and send communications to students for spa day events.
• Visit classrooms (when needed) to assist with spa day sign-ups.
• Prepare supplies for spa techniques (towels, foot scrub kits, pre-measured materials, etc.).
• Plan, order, pick up, and manage food for students and clients on spa days, ensuring safe handling.
• Collaborate with the Clinic Supervisor to develop spa day schedules.
• Create live schedules that rotate students and track requested spa techniques.
• Maintain clinic cupboards with necessary supplies: pens, feedback forms, business cards, SOAP notes.
• Submit monthly supply orders to reception by required deadlines.
• Create and maintain student tracking binders for each new cohort.
• Update PowerPoints, handouts, and sign-up sheets for incoming cohorts.
• Health Spending & Lifestyle Accounts
• Educational Allowance for Professional Development
• Emergency Allowance for Unexpected Needs
• Free Massages at Our Student Clinic
• Discounts on College Programs & Courses
• Staff Discount in College Store
• Free Parking

Qualified candidates should reply to this ad with their cover letter and resume. This position will remain open until a suitable candidate is found. We thank all applicants for their interest, but only those who meet our criteria will be contacted to continue in our process.

Marlborough Mall Campus, 1600 - 3800 Memorial Drive NE, Calgary, Alberta, Canada