CBVRCE 2025 CUPE-3625, Casual School Secretary, North of Smokey Only

Government of Nova Scotia; Nova Scotia; On-site; Part time

Job summary

An educational institution in Nova Scotia is seeking a Casual School Secretary who will provide administrative and reception support to schools. The ideal candidate will have a secretarial training diploma and be proficient in office software, including Microsoft Office and Google Apps. Responsibilities include answering calls, preparing correspondence, managing funds, and handling inquiries. Commitment to diverse and inclusive hiring practices is essential. This is a casual position with pay of $31.48 per hour.

Qualifications

• Minimum of one year secretarial experience is considered an asset.
• Strong proficiency in typing and word processing is required.
• Experience with databases and spreadsheet programs is required.

Responsibilities

• Answer the telephone and greet visitors.
• Prepare and type all school correspondence.
• Handle money and keep accurate accounts.

Skills

Typing skills

Communication skills

Interpersonal skills

Education

Diploma from a secretarial training institution

Tools

Microsoft Office Suite

Google Apps for Education

Job description

CASUAL SCHOOL SECRETARY

Cape Breton-Victoria Regional Centre for Education is responsible for the administration of the public school system within the boundaries of Cape Breton and Victoria Counties, supporting approximately 12,000 students in 38 schools.

We foster a caring, dynamic, and creative environment that provides educational opportunities, promotes a love of learning, respect for others and challenges all persons to develop their full potential to become confident, versatile, lifelong learners and thinkers. We are committed to ensuring the success and achievement of all students within a culturally responsive, safe and inclusive school environment.

The CBVRCE invites applications for the above-noted position as we work together to create success for all students in our region. Our goal is to be a diverse workforce that is representative, at all job levels, of the students we serve. The Centre for Education welcomes applications from Indigenous People, African Canadian and Other Racially Visible Persons, Persons with Disabilities, members of the 2SLGBTQI++ community and Women in occupations or positions where they are under‑represented. If you are a member of one of these equity groups, we encourage you to apply and self‑identify on your application. Applicants with disabilities requiring reasonable accommodations in the hiring process may contact Michelle MacLeod at [phone] or [e-mail].

APPLICATION DEADLINE

Applicants interested in applying for this round should submit their application by December 31/25. Applications will be accepted at any time.

POSITIVE HIRING REQUIREMENTS

Applicants must:

• Upload a completed resume with their application.
• Upload copies of professional licenses, accreditations and certifications supporting qualifications required for the position.
• Include a copy of your related diploma/degree and/or transcript.
• Enter 3 references (current or recent supervisors are preferred).

If you require assistance to submit your application electronically, please contact the Human Resources Department at [phone].

All successful candidates will be required to submit a clear Criminal Record Check (with Vulnerable Sector Check) and Child Abuse Registry Check dated within the last 6 months.

HOURS OF WORK: Various
WORK TERM: Casual on‑call basis
LOCATION: Various schools North of Smokey within the Cape Breton Victoria Regional Centre for Education.
RATE OF PAY: $31.48 per hour

MINIMUM REQUIRED QUALIFICATIONS

• Diploma from a secretarial training institution.
• A minimum of one year secretarial experience would be considered an asset.
• Experience and proficiency with typing, word processing, databases and spreadsheet programs is required.
• Experience with Google Apps for Education and the Microsoft suite of products would be considered an asset.
• Applicants should be innovative and creative with respect to utilizing technology.
• Strong interpersonal and communication skills.

A competency test will be required for all applicants.

POSITION DESCRIPTION

RESPONSIBLE TO: Principal or Principal's Designate of school of employment
ROLE: To provide reception, secretarial and accounting services to schools

RESPONSIBILITIES

• Perform reception duties which include answering the telephone, greeting visitors and the general public, handling staff, student and public inquiries; presenting a positive image of the school when dealing with students, teachers and the general public.
• Type all school correspondence, reports and documentation, prepare all correspondence and sort and distribute incoming mail.
• Handle money from global school funds and student funds and keep accurate accounts and banking for the same in accordance with generally accepted accounting procedures.
• Record and submit absences and attendances for employees at their site.
• Input and access information from the student information system under the direction of school administration and generate related reports and documentation as required.
• Compile reports and statistics as required by the principal, school board office and the Department of Education.
• Compile bulk orders for school needs and assist in the preparation of ordering including school book bureau orders.
• Other related duties as assigned.

These positions are subject to a Collective Agreement with CUPE Local 5050 which may be accessed at https://cbvrce.ca/home/?q=cupe.

We thank all applicants for their interest; however, only those chosen to proceed in the hiring process will be contacted.