Bilingual Administrative Assistant

Randstad Canada; Montreal (administrative region); On-site; CAD 50,000 - 55,000; Full time

Job summary

An established accounting firm in Montreal is seeking a skilled Bilingual Administrative Assistant to manage daily operations and support multiple professionals. The role requires strong organizational and bilingual communication skills in both French and English. Responsibilities include schedule management, correspondence drafting, meeting logistics coordination, and general administrative support. The ideal candidate should have a college diploma and several years of relevant experience. This position offers a competitive salary and comprehensive benefits.

Benefits

Annual Salary: $50,000 - $55,000

Comprehensive insurance package

3 weeks of vacation

Easily accessible by metro

Qualifications

• Minimum of 3 to 5 years of experience in a high-level administrative support role.
• Essential bilingualism for communication with clients and partners outside Quebec.
• Strong commitment to excellence in administrative support service.

Responsibilities

• Manage schedules and calendars for multiple professionals.
• Draft and proofread correspondence in both French and English.
• Coordinate meeting logistics, including document preparation and booking.
• Manage business travel and expense reports.
• Maintain a document filing and archiving system.
• Handle incoming communications and reception tasks.
• Ensure office supplies management and equipment maintenance.
• Provide general administrative support to the team.

Skills

Bilingualism in French and English

Organizational skills

Document management

Strong work ethic

Education

College Diploma in office automation or Business Administration

Job description

We are pleased to present a critical career opportunity as a Bilingual Administrative Assistant in Montreal for one of our clients, an established accounting firm.

As the administrative cornerstone, the Bilingual Administrative Assistant is key to the daily operations of the accounting firm. Your main mission will be to ensure the efficiency, smoothness, and professionalism of all administrative processes. You will act as the central point for information and support, directly contributing to the firm’s productivity and professional image. This position is ideal for propelling your career in Business Administration in Montreal and developing expertise in professional office management.

Advantages

• Annual Salary: $50,000 - $55,000
• Comprehensive insurance package
• 3 weeks of vacation
• Easily accessible by metro

Responsibilities

• Proactively and complexly manage the schedules and calendars of multiple professionals or partners within the team.
• Draft, revise, and proofread formal correspondence, presentations, and administrative reports in both French and English.
• Coordinate meeting logistics (document preparation, room booking, minute-taking, and drafting of reports).
• Ensure complete organization of business travel (flights, accommodation, itineraries) and expense report management.
• Establish and maintain a rigorous and efficient document filing and archiving system (electronic and paper), ensuring administrative compliance.
• Manage incoming and outgoing communications, including telephone (bilingual) and physical reception of clients and partners.
• Ensure the management of office supplies inventory and coordinate the maintenance of equipment and premises.
• Offer general administrative support to team members, managers, and professionals of the accounting firm for all their activities.
• Participate in the continuous improvement of the organization’s administrative processes and procedures, as a Business Administration professional.

Qualifications

• College Diploma (DEC) in office automation, Business Administration, or an equivalent administrative field.
• A minimum of 3 to 5 years of experience in a similar high‑level administrative support role, ideally within a professional services firm (legal, consulting, or accounting firm).
• Essential bilingualism (French‑English, intermediate level oral and written) to communicate with clients and partners outside Quebec.
• Excellent ability to manage information in an organized and structured manner.
• Strong work ethic and commitment to excellence in administrative support service.

Summary

If you are an exceptional Bilingual Administrative Assistant, if organization is your strength, and you are looking for a challenging role at the heart of Business Administration in Montreal, this opportunity is for you.

Send me your application [e-mail]

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity‑seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non‑binary/gender non‑conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible); and members of visible minorities, racialised groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.