Assistant Property Manager

Choice Properties; Calgary; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading real estate firm in Calgary is seeking an Assistant Property Manager to support the Property Manager in managing a diverse property portfolio. This role involves addressing tenant concerns, financial reporting, and ensuring compliance and safety. The ideal candidate will have at least 5 years of property management experience, strong analytical skills, and proficiency in property management software. Join this growing company and contribute to operational excellence and service quality.

Qualifications

• 5 years of experience as an Assistant Property Manager or in Operations.
• Understanding of property accounting with financial data analysis skills.
• Self-motivated, professional, and capable of managing multiple priorities.

Responsibilities

• Serve as the main tenant contact, addressing concerns and conducting investigations.
• Assist with tenant move-ins, inspections, and managing maintenance issues.
• Coordinate and administer service contracts under the Property Manager’s direction.

Skills

Property accounting analysis

Customer service

Communication skills

Organizational skills

Microsoft Office proficiency

Education

Post-secondary education

Tools

Angus

SAP

Yardi

Job description

Location:

410, 330 5th Avenue SW, Calgary, Alberta, T2P 0J1

Position Overview

As an Assistant Property Manager, you will support the Property Manager in achieving the operational, financial, and service objectives of a diverse property portfolio. This role serves as a key point of contact for tenants, vendors, and internal stakeholders, ensuring efficient day-to-day operations and a high standard of property management. You will contribute to financial reporting, contract administration, and site operations while proactively addressing issues and supporting compliance, safety, and service excellence. Occasional after-hours support may be required in response to emergencies.

Responsibilities

• Serve as the main tenant contact, quickly addressing concerns, conducting necessary investigations, and implementing appropriate corrective actions.
• Assist with unit showings, tenant move-ins and move-outs; conduct regular building and site inspections; and identify, track, and address maintenance or operational issues.
• Perform all administrative functions relating to property management, including managing contractual requirements of tenant leases, paying invoices, and collecting rental payments.
• Assist in the coordination of all audit process requirements, including insurance tracking and vendor setup and compliance.
• Manage Accounts Receivable for the portfolio, ensuring timely collection of rents, chargebacks, and invoices; and assist with accruals, monthly and quarterly reporting, variance analysis, and annual budget preparation.
• Coordinate and administer service contracts for the portfolio, including tendering and contract awards under the Property Manager’s direction, while liaising with vendors and contractors, attending site meetings, and supporting project start-ups.
• Support health and safety best practices and respond to emergencies, including occasional after‑hours on‑call duties.
• Visit sites regularly to ensure adherence to company standards and practices.
• Perform other related duties and responsibilities as assigned by the Property Manager.

Qualifications

• 5 years of experience as an Assistant Property Manager within a real estate industry or Operations experience, is preferred.
• Strong understanding of property accounting and ability to analyze and interpret financial data.
• Proficiency in Microsoft Office and property management applications (e.g. Angus, SAP, Yardi, JDE, or Argus).
• Strong written and verbal communication skills, with a demonstrated commitment to customer service and tenant relations.
• Highly organized and detail-oriented, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Self-motivated and professional, with the ability to work both independently and collaboratively.
• Post-secondary education required.
• Pursuing a property management designation (e.g. RPA, FMA or CPM ) is an asset.
• Must be able to travel and possess a valid driver’s license.

About Choice Properties

Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties' portfolio spans approximately 65 million square feet of gross leasable area and consists of over 700 properties primarily focused on supermarket-anchored shopping centers.

Choice Properties’ strategy is to create value by enhancing and optimizing its portfolio through high quality transactions, strategic development and active property management. We mainly focus on necessity-based retail, and high-quality industrial and mixed-use assets. In particular, we have a strategic relationship with Loblaw, our largest tenant, that provides us with access to high quality investment opportunities.

Our established operating platform with a proven track record of success also provides us with access to a transformational development pipeline that we believe supports superior long-term value creation and growth. A commitment to continuous learning and development is a strong part of our culture.

Additional Information

Choice Properties REIT recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.

In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.

Number of Openings:

1

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