Assistant.e Exécutive - Executive Assistant

Axxel HR; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A recruitment firm in Montreal seeks an experienced Executive Assistant to support the President and Leadership Team. This role involves managing schedules, preparing documents, and facilitating communication between teams and clients. Candidates must be bilingual in French and English, with strong organizational skills. The position offers a competitive salary and a collaborative work environment.

Benefits

Competitive salary and benefits package

Dynamic work environment

Opportunity to work closely with senior leaders

Qualifications

• Minimum 3–5 years of experience as an Executive Assistant or in a senior administrative role.
• Ability to manage multiple priorities effectively.
• Strong communication skills, both written and spoken.

Responsibilities

• Manage the leadership team's calendar and schedule meetings.
• Prepare and edit correspondence, reports, and presentations.
• Serve as the point of contact between the President and clients.

Skills

Organizational skills

Bilingual communication (French and English)

Professionalism

Adaptability

Tools

MS Office Suite

Google Suite

Job description

Overview

We are seeking a highly organized, proactive, and resourceful Executive Assistant to join our client's team in the Montréal area. In this pivotal role, you will work closely with the President and Leadership Team, ensuring seamless day-to-day operations and providing strategic administrative support.

Responsibilities

• Manage the leadership team's calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Serve as the point of contact between the President, internal teams, and clients.
• Organize and support leadership meetings, including preparing agendas and meeting notes.
• Handle confidential information with discretion and professionalism.
• Assist with special projects, events, and initiatives as required.

Qualifications

• Minimum 3–5 years of experience as an Executive Assistant or in a senior administrative role.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication skills in French and English (written and spoken).
• Proficiency with MS Office Suite and collaboration tools (Google suite, etc.).
• High level of professionalism, discretion, and adaptability.
• Ability to work independently while being a collaborative team player.

What We Offer

• Competitive salary and benefits package.
• A dynamic, collaborative work environment.
• The opportunity to work closely with senior leaders and have a real impact on the organization's success.

Location: Montréal, QC – This role is fully on-site, Monday to Friday.

If you are a proactive, detail-oriented professional who thrives in a fast-paced environment, we would love to hear from you.