Administrator

Vertex Resource Group Ltd.; Sherwood Park; On-site; CAD 60,000 - 80,000; Full time

Job summary

A prominent safety management company in Sherwood Park is seeking a highly organized Administrator. This in-office role requires strong organizational skills and attention to detail while providing essential administrative support to the Safety Team. Responsibilities include maintaining safety data, preparing reports, and conducting safety inspections. The ideal candidate will have interpersonal skills and the ability to handle confidential information professionally. Join a supportive work environment with competitive compensation and comprehensive benefits.

Benefits

Extended Health, Dental, and Vision Coverage

Life and Disability Insurance

Stable, long-term employment

Supportive work environment

Qualifications

• Strong interpersonal skills with clear, professional communication.
• Ability to handle confidential information with discretion.
• Exceptional organizational skills and ability to prioritize tasks.

Responsibilities

• Maintain and audit safety data within the ITrak 360 system.
• Coordinate alcohol and drug testing with accurate documentation.
• Prepare statistical reports using Power BI.
• Conduct office safety inspections and support transportation audits.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Time management

Education

Post-secondary education in Occupational Health & Safety or Business Administration

Tools

ITrak 360

Power BI

Job description

Overview

Vertex is currently seeking a highly organized, details-driven Administrator to join our Sherwood Park team. This is a full-time, in-office position, working Monday to Friday from 8:00 AM to 5:00 PM. This role is ideal for someone who thrives in structured environments, enjoys administrative work, takes pride in accuracy, organization, and follow-through.

The Administrator will provide essential administrative support to the Safety Team by coordinating data, documentation, training records, and reporting across all Vertex divisions. This position is well-suited for a strong administrator who is interested in Health and Safety, comfortable working with multiple systems, managing detailed information, and keeping processes running smoothly.

Responsibilities

• Maintain and audit safety data within the ITrak 360 system (training matrix, behavior-based observation trends, etc.)
• Coordinate alcohol and drug testing, and maintain accurate, confidential documentation
• Schedule, track, and follow up on online and in-person safety training
• Distribute health and safety communications and updates across departments
• Prepare statistical reports using Power BI
• Maintain and update records on prequalification systems such as ISNetworld (ISN), Avetta, ComplyWorks etc.
• Support WCB claim management and incident tracking in collaboration with safety leads
• Input employee safety certifications and training into ITrak 360
• Review, code, and track Health and Safety invoices; create and manage Purchase Orders
• Order, organize, and distribute safety manuals, forms, and related materials
• Perform general administrative duties including document formatting, filing, record management, and mail distribution
• Maintain safety bulletins and ensure information is current and accurate
• Prepare weekly, monthly, and quarterly safety reports for internal and board-level review
• Conduct office safety inspections and support transportation audits
• Track and manage Certificates of Insurance for clients and subcontractor compliance
• Assist with contractor prequalification documentation and internal audits

Candidate Qualifications

• Post-secondary education in Occupational Health & Safety, Business Administration, or a related field is not required but considered an asset
• Comfortable working independently while supporting multiple teams
• Strong interpersonal skills with clear, professional written and verbal communication
• Ability to handle confidential information with professionalism and discretion
• Exceptional organizational and time management skills, with the ability to prioritize competing deadlines
• High level of comfort working with computer systems, databases, and reporting tools
• Strong attention to detail and accuracy, even in fast-paced or high-volume environments
• Proven ability to manage multiple tasks simultaneously and follow through to completion
• Commitment to continuous improvement and supporting a strong culture of safety

Additional Information

• Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (in-office)
• Compensation is commensurate with education and experience
• Benefits include:
  • Extended Health, Dental, and Vision Coverage
  • Life and Disability Insurance
  • A safe and supportive work environment
  • Stable, long-term employment

At Vertex, strong administration is valued and recognized as critical to our success. This role offers the opportunity to apply your organizational strengths in a meaningful way while gaining exposure to health and safety operations across a growing organization.

APPLY NOW

With a track record of success, Vertex provides a fast-paced environment where people thrive. We recognize that each member brings a valuable skill-set to the Vertex team and we make health, safety and community well-being a priority by supporting numerous endeavors at each of our locations across North America.

If you're looking for a career where your skills are valued and your contributions make a difference, we encourage you to apply and become part of the Vertex team.

• We would like to thank all applicants for their interest in this position, however only those selected for interviews will be contacted*