administrative officer

Government of Canada - Central; Ottawa; On-site; CAD 40,000 - 55,000; Full time

Job summary

A governmental organization in Canada seeks an administrative support professional to manage accounting tasks, data entry, and report preparation. The ideal candidate will have a college diploma and 1-2 years of relevant experience in a fast-paced environment. Strong knowledge of Excel and accounting software is pivotal for success in this role, which is on-site only.

Benefits

Dental plan

Health care plan

Paramedical services coverage

Vision care benefits

Registered Retirement Savings Plan (RRSP)

Paid time off for volunteering or personal days

Team building opportunities

Parking available

Qualifications

• 1 to 2 years of experience in a relevant field.

Responsibilities

• Implement new administrative procedures.
• Assemble data and prepare reports, manuals, and correspondence.
• Perform data entry.
• Reconcile accounts.
• Prepare payroll and manage accounts payable/receivable.

Skills

Spreadsheet

Accounting software

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Database software

Google Drive

Education

College diploma (1-2 years)

Public administration

Accounting

Job description

Overview Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience
• Public administration
• Accounting
• Accounting technology/technician and bookkeeping

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Implement new administrative procedures
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Reconcile accounts
• Prepare payroll
• Manage accounts payable
• Manage accounts receivable
• Authorize payments by cheque
• Record and prepare minutes of meetings, seminars and conferences
• Open and distribute regular and electronic incoming mail and other material
• Assist in preparing financial reports

Supervision

• No supervision responsibility

Credentials Certificates, licences, memberships, and courses

• First Aid Certificate

Experience and specialization Computer and technology knowledge

• Spreadsheet
• Accounting software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Google Drive

Additional information Security and safety

• Criminal record check

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Flexibility
• Organized
• Ability to multitask
• Time management
• Adaptability
• Integrity

Benefits Health benefits

• Dental plan
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Registered Retirement Savings Plan (RRSP)

Other benefits

• Paid time off (volunteering or personal days)
• Team building opportunities
• Parking available