administrative officer

3X Design Services; Mississauga; Hybrid; CAD 40,000 - 60,000; Full time

Job summary

A dynamic design company in Mississauga is seeking an administrative professional. The role requires establishing work priorities, coordinating office services, and preparing reports. Candidates should have a diploma or equivalent experience, effective communication skills, and be able to work independently in a hybrid environment. This permanent position involves 30 hours of work per week.

Qualifications

• 1-2 years of relevant experience.
• Basic security clearance required.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Establish work priorities and ensure procedures are followed.
• Co-ordinate and plan for office services and budget.
• Prepare periodic and special reports and correspondence.

Skills

Interpersonal skills

Oral communication

Written communication

Time management

Organized

Education

College or non-university diploma

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Word

Job description

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Tasks

• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Plan and control budget and expenditures

Computer and technology knowledge

• Electronic mail
• Social Media
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Security and safety

• Basic security clearance

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Time management
• Integrity

Experience

• 1 year to less than 2 years

Workplace information

• Hybrid
• Durée de l\'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 30 hours per week