Administrative Executive Assistant

RBC Dominion Securities; Greater Sudbury; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading financial services firm in Greater Sudbury is seeking an Administrative Executive Assistant to provide high-level support to its Senior Portfolio Manager & Wealth Advisor. The role requires strong organizational skills along with expertise in MS Office, and exceptional bilingual communication abilities. Candidates with a background in finance or investment will find themselves at an advantage. The position promises competitive benefits and a collaborative work environment.

Benefits

Comprehensive Total Rewards Program

World-class training program in financial services

Development opportunities through coaching

Qualifications

• 2-3 years’ experience working in an office environment.
• A strong aptitude with MS Office products.
• Exceptional written and verbal communication skills in French and English.

Responsibilities

• Provide high-level administrative support to the Senior Portfolio Manager & Wealth Advisor.
• Complete administrative tasks for the Investment Advisory team.
• Call clients to schedule appointments and organize travel logistics.

Skills

Strong organizational skills

Exceptional written and verbal communication skills in French and English

Strong multi-tasking skills

Problem solving

Time Management

Education

Post-Secondary Education

Tools

MS Office products, namely Outlook and Excel

Job description

Job Description

What is the opportunity?

An RBC Dominion Securities team located in Sudbury is looking for an Administrative Executive Assistant to join their fast‑growing team! You will be responsible for organizing and ensuring the Senior Portfolio Manager & Wealth Advisor and his Advisory Team run smoothly.

What will you do?

• Provide high-level administrative support to the Senior Portfolio Manager & Wealth Advisor.
• Complete administrative tasks to help the Investment Advisory team: manage office stationery orders, boardroom scheduling, preparing for client meetings and ensuring scheduling is up to date.
• Call clients to schedule appointments, book travel and organize travel logistics; provide meeting support and act as a liaison between the Advisory Team.
• Assist in booking and planning client and partner events.
• Help manage incoming communications from team members, advisors, and external partners.
• Provide daily updates and bring important matters to the Advisory Team in a timely manner.
• Organize and attend team meetings, document and disperse undertakings.

What do you need to succeed?

Must-have

• Strong organizational skills are an asset.
• A minimum of 2-3 years’ experience working in an Office environment.
• A strong aptitude with MS Office products, namely Outlook and Excel.
• Exceptional written and verbal communication skills in French and English.
• Strong multi-tasking skills, problem solving and ability to quickly adapt in a fast-paced industry.

Nice-to-have

• Post-Secondary Education.
• Experience in the Financial and/or Investment Industry.

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable.
• Leaders who support your development through coaching and managing opportunities.
• Ability to make a difference and lasting impact.
• Work in a dynamic, collaborative, progressive, and high-performing team.
• A world-class training program in financial services.

Job Skills

Customer Service, Data Entry, Data Gathering Analysis, Desktop Tools, Group Problem Solving, Interpersonal Relationships, Knowledge Organization, Teamwork, Time Management, Word Processing Software.

Additional Job Details

Address: 1361 PARIS ST:GREATER SUDBURY / GRAND SUDBURY

City: Greater Sudbury / Grand Sudbury

Country: Canada

Work hours/week: 37.5

Employment Type: Full time

Platform: WEALTH MANAGEMENT

Job Type: Regular

Pay Type: Salaried

Posted Date: 2025-12-01

Application Deadline: 2025-12-16

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

Note

Applications will be accepted until 11:59 PM on the day prior to the application deadline date above.

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