Administrative Coordinator

Whistler Personnel Solutions; Squamish; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A community-focused healthcare organization in Squamish is seeking an Administrative Coordinator to support the office's operations. This full-time position offers a hybrid work setup and a competitive salary of $28–$32 per hour. The ideal candidate should have at least 3 years of experience in administrative roles, strong organizational and communication skills, and proficiency in Microsoft Office tools. Join a mission-driven team that values professional growth and offers comprehensive health benefits after a probationary period.

Benefits

Comprehensive Health Benefits Package

Flexible schedule

Three weeks paid vacation

Opportunity for education and professional growth

Qualifications

• Minimum 3 years of administrative or coordination experience.
• Proficiency in Microsoft Excel is preferable.
• Experience with basic finance and bookkeeping.

Responsibilities

• Coordinate and schedule meetings, webinars, and events for staff and partners.
• Prepare agendas, take meeting minutes, and distribute supporting materials.
• Support basic bookkeeping.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Ability to manage multiple deadlines

Tools

Microsoft Excel

Microsoft Office 365

Zoom

Job description

Seeking an organized and detail-oriented Administrative Coordinator to join the team at Sea to Sky Division of Family Practice and play a pivotal role in ensuring the smooth operation of their office.

About the Role, Benefits & Perks:

• Full-Time, year round.
• Sea to Sky Region, BC (Hybrid – Remote and In Person Meetings)
• $28–$32 per hour based on experience.
• Flexible schedule.
• Comprehensive Health Benefits Package and RSP contribution available following a successful 3-month probationary period.
• Three weeks paid vacation.
• Opportunity for education and professional growth.
• Team building and connection.
• Supportive, mission-driven team.

The Perfect Candidate:

• Minimum 3 years of administrative or coordination experience.
• Proficiency in Microsoft Excel is preferable.
• Experience with basic finance and bookkeeping.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail and ability to manage multiple deadlines.
• Ability to work independently and collaboratively.
• Comfortable with cloud-based platforms like Microsoft Office 365, Zoom, and shared drives.
• Knowledge of BC’s healthcare system is an asset.
• Experience working in rural or Indigenous communities is an asset.

Responsibilities Include:

• Coordinate and schedule meetings, webinars, and events for staff and partners.
• Prepare agendas, take meeting minutes, and distribute supporting materials.
• Support basic bookkeeping.
• Maintain up-to-date contact lists, calendars, and shared filing systems.
• Assist with preparing reports, presentations, and communications.
• Monitor timelines for projects and deliverables across multiple funding streams.
• Communicate with physicians, allied health providers and community partners.

About the Company:

Sea to Sky Division of Family Practice is a non-profit organization that brings together family physicians and healthcare partners to strengthen primary care in our communities. We support local physicians with professional development, system navigation, and collaborative planning to improve patient care and access.

How to Apply:

• Please apply directly with your resume to Sea to Sky Division of Family Practice: [e-mail]
• Include a cover email or letter detailing your interest, availability and suitability for the position.
• For some resume tips visit www.whistler-jobs.com/resume_tips/

The application deadline is January 12, 2026. To apply, please send your cover letter and resume to [e-mail]. We thank all applicants for their interest; however, only those selected for an interview will be contacted.