Administrative & Coordination Virtual Assistant

Jobgether; Canada; On-site; CAD 30,000 - 60,000; Part time

Job summary

A dynamic creative business is seeking an Administrative & Coordination Virtual Assistant to support a solo business owner. Responsibilities include managing communications, organizing projects, and providing general administrative support. The ideal candidate will have experience in administrative roles, strong communication skills, and the ability to handle multiple tasks effectively. This part-time role offers flexible hours and the chance to work on meaningful, purpose-driven projects, all from a remote environment.

Benefits

Competitive contractor rates

Flexible schedule

Access to training and support

Qualifications

• Previous experience in administrative support or coordination roles.
• Strong written communication skills with a clear, professional tone.
• Ability to manage multiple projects independently and stay organized.

Responsibilities

• Manage professional and timely responses to incoming emails.
• Act as liaison between the business owner and various external contacts.
• Maintain organized records and project trackers across initiatives.

Skills

Administrative support experience

Strong written communication

Project management

Attention to detail

Proficiency with Google Workspace

Tools

Google Docs

Google Sheets

Google Calendar

Google Drive

Job description

Overview

This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Administrative & Coordination Virtual Assistant in Canada.

This role supports a solo business owner managing multiple creative and public-facing initiatives, including book launches, retreats, certification programs, and speaking engagements. As an Administrative & Coordination Virtual Assistant, you will play a key role in keeping operations organized, communications flowing smoothly, and projects moving forward. You will act as a trusted liaison with external contacts while managing day-to-day administrative and coordination tasks. The environment is remote, collaborative, and purpose-driven, requiring a calm, detail-oriented professional who thrives in handling parallel projects. This position offers flexible hours and the opportunity to provide meaningful support across impactful initiatives. It is ideal for someone who values structure, communication, and supporting a growing creative business.

Responsibilities

• Manage and respond to incoming emails with a professional, warm, and timely approach.
• Act as a liaison between the business owner and clients, collaborators, retreat attendees, and external partners.
• Track communications, conversations, and follow-ups to ensure nothing falls through the cracks.
• Support coordination for book launches, including communication with publishers and partners.
• Assist with planning and logistics for retreats, speaking engagements, and online programs.
• Conduct light research on venues, vendors, logistics, or partners as needed.
• Maintain organized records, contact lists, timelines, and project trackers across multiple initiatives.
• Provide general administrative support to allow the business owner to focus on writing, teaching, and speaking.

Qualifications

• Previous experience in administrative support, executive assistance, or coordination roles.
• Strong written communication skills with a clear, warm, and professional tone.
• Ability to manage multiple projects independently while remaining calm and organized.
• High attention to detail, reliability, and consistent follow-through.
• Comfort representing a public-facing business and acting as a professional point of contact.
• Proficiency with email platforms and Google Workspace tools, including Docs, Sheets, Calendar, and Drive.
• Familiarity with basic task or project tracking tools.
• Experience supporting authors, coaches, speakers, or retreat-based businesses is a strong plus.

Benefits

• Competitive contractor rates with weekly payments.
• Flexible schedule within standard weekday availability.
• Part-time workload of 10–20 hours per week.
• Opportunity to support meaningful, creative, and purpose-driven projects.
• Access to free training, upskilling opportunities, and ongoing support.
• Inclusion in a vibrant and collaborative remote professional community.

Why Apply Through Jobgether?

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.