Administrative assistant to the Chief Financial Officer – post secondary institution

Portage College; Hamlet of Lac la Biche; On-site; CAD 70,000; Full time

Job summary

A leading post-secondary institution in Canada is seeking an experienced Administrative Assistant to the Chief Financial Officer. The role involves coordinating information flow, scheduling, and maintaining accurate records. Candidates must have a college diploma and three to five years of relevant experience, along with proficiency in MS Office. This position is permanent, full-time, and offers a competitive salary of $69,701 annually.

Benefits

Dental plan

Disability benefits

Health care plan

Vision care benefits

Free parking available

Wellness program

Paid time off (volunteering or personal days)

Qualifications

• Proficiency in MS Office suite is essential.
• Three years or more of relevant experience is required.

Responsibilities

• Coordinate the flow of information within the team.
• Record and prepare minutes of meetings and conferences.
• Schedule and confirm appointments.
• Maintain accurate records.

Skills

MS Excel

MS Outlook

MS Word

Attention to detail

Customer service

Education

College or equivalent diploma (1-2 years)

Job description

Volunteer Experience · Work Experience · Work & Career

Administrative assistant to the Chief Financial Officer – post secondary institution

• NOC Job Code/Title: 13110 - Administrative assistant to the Chief Financial Officer - post secondary institution

Administrative assistant to the Chief Financial Officer – post secondary institution for Portage College

Duties and Responsibilities: As per NOC 13110 Administrative assistant – post secondary institution:

· Coordinate the flow of information within the team

· Open and distribute mail and other materials

· Record and prepare minutes of meetings, seminars and conferences

· Schedule and confirm appointments

· Compile data, statistics and other information

· Oversee the preparation of reports

· Advise senior management

· Arrange travel, related itineraries and make reservations

· Set up and maintain manual and computerized information filing systems

· Type and proofread correspondence, forms and other documents

· Provide customer service

· Prepare and maintain progress and other reports

· Maintain accurate records

· Oversee the collection and analysis of data and information

· Assist in budget preparation

· Analyze and interpret data

· Prepare reports

· Coordinate projects and programs

· Compile data to prepare documents

· Prepare draft agendas for meetings and take, transcribe and distribute minutes

· Help with scheduling and workflow

Experience and specialization

Computer and technology knowledge: MS Excel, MS Outlook, MS Word, MS Office

Technical terminology

Business
Area of work experience

Business administration/management
Area of specialization

Correspondence, Reports and records

Salary: $69,701 annually / 36.25 hours per week

Terms of Employment: Permanent, Full Time Start Date: As soon as possible

Requirements / Skills: Languages: English

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience

Experience: 3 years to less than 5 years

Workplace information: Work must be completed at the physical location. There is no option to work remotely.

Work setting: Public sector, Post-secondary educational institution, Finance

Security and safety: Criminal record check

Work conditions and physical capabilities: Fast-paced environment, Tight deadlines, Attention to detail

Health benefits: Dental plan, Disability benefits, Health care plan, Paramedical services coverage, Vision care benefits

Long term benefits: Long-term care insurance, Maternity and parental benefits

Other benefits: Free parking available, Learning/training paid by employer, On-site amenities, On-site recreation and activities, Other benefits, Paid time off (volunteering or personal days), Team building opportunities, Parking available, Travel insurance, Wellness program

How to apply:

By email: [e-mail]

Online: https://portagecollege.ca/careers-at-portage/career-opportunities/administrative-assistant-to-the-chief-financial-officer-executive-assistant/

Underrepresented groups are encouraged to apply! Please note that this position is targeted at Canadian citizens and permanent residents; foreign nationals will be considered only if we do not succeed in recruiting Canadians.

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