Administrative Assistant - Technology Services

Peace Wapiti Public School Division; Medicine Hat; On-site; CAD 55,000 - 67,000; Full time

Job summary

A public education organization in Canada is seeking an Administrative Assistant for Technology Services. This role focuses on administrative functions such as purchasing, documentation workflows, and meeting coordination to ensure smooth operations across the division. The ideal candidate has strong skills in Microsoft 365 and experience in managing administrative tasks in a fast-paced environment. The salary ranges from $55,182 to $66,614 with a comprehensive benefits package after one year of service.

Benefits

Full benefits package after one year

Participation in pension plan

Qualifications

• Must be eligible to work in Canada.
• Valid driver's license and clean driving abstract.
• Clear criminal record check with vulnerability sector and child intervention record check.

Responsibilities

• Support the Technology Services team with administrative needs.
• Handle purchasing and paperwork workflows.
• Track inventory and assets along with renewal dates.
• Manage credit card allocations and records.
• Coordinate meetings and prepare materials.
• Maintain organized filing systems.
• Manage Division cellphone accounts.

Skills

Proficiency with Microsoft 365

Strong document control skills

Experience with purchasing workflows

Organization and multitasking

Ability to handle competing priorities

Job description

Overview

Medicine Hat Public School Division (MHPSD) is seeking a friendly, organized, and detail-oriented Administrative Assistant – Technology Services to join our Central Office team. This office-based position supports the Technology Services team by coordinating essential administrative functions and helping ensure day-to-day operations run smoothly across the Division.

This position is ideal for someone who enjoys supporting a busy team through strong organization, accurate paperwork, and great customer service. The work focuses on purchasing and documentation workflows, scheduling and meeting coordination, record keeping, and tracking inventory and renewals. It is an administrative role—technical troubleshooting is not the focus—and technical issues are escalated to appropriate IT staff or vendors, with training provided for the department tools you\'ll use.

What You\'ll Be Doing

You\'ll provide administrative and coordination support to the Technology Services team to help keep day-to-day operations running smoothly across the Division.

Key Responsibilities Include

• Supporting the Technology Services team with day-to-day administrative needs
• Handling purchasing and paperwork workflows (purchase orders, invoices, budget tracking/coding)
• Tracking inventory and assets, plus renewal dates for contracts and services
• Managing Technology Services credit card allocations and records
• Coordinating meetings, preparing materials, and supporting follow-up actions
• Maintaining organized filing systems and accurate documentation
• Managing Division Government of Alberta (GoA) cellphone accounts
• Maintaining administrative records and basic settings in department tools used for print services and service requests (training provided), and escalating technical issues to IT staff or vendors as needed (e.g., Xerox/Laser Networks, PaperCut, SysAid)
• Performing other duties as assigned, including ad hoc tasks and projects within your capabilities

What We\'re Looking For

You\'re someone who brings strong administrative skills and enjoys working in a busy office environment. You\'ll be successful in this role if you have:

• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) and comfort building/maintaining spreadsheets for tracking budgets, inventory, and renewals
• Experience with purchasing and payables workflows (POs, receiving, invoice processing, coding/allocations, reconciliation)
• Strong document control skills (filing practices, meeting records, agendas/minutes/action items)
• Experience coordinating vendors/service providers, including requesting quotes, tracking deliveries, and following up as needed
• A collaborative, service-oriented approach with strong organization, multitasking, and attention to detail
• Ability to manage competing priorities and time-sensitive requests in a high-pressure environment

Additional Requirements

• Must be eligible to work in Canada
• Valid driver\'s license and clean abstract
• Clear criminal record check with vulnerability sector and child intervention record check

Our Values

In the day-to-day fulfillment of this role, we expect all staff to work in alignment with MHPSD values: Excellence, Respect, Caring and Compassion, Learning, Integrity, and Innovation.

Working Conditions

• Work calendar: 12-month
• Location: Central Office (general office setting)
• Reporting to: Director of Technology
• Salary grid: $55,182 - $66,614. Full benefits package with pension available after 1 year of service.
• All duties are expected to be carried out in compliance with Occupational Health and Safety standards and regulations.

Why You\'ll Love Working Here

Medicine Hat Public School Division is a place where people support one another, share ideas, and work together to make a difference in the lives of students and families. You\'ll join a collaborative team that values innovation, inclusion, and lifelong learning.

Interested?

Please apply through the MHPSD application process and include your resume and cover letter outlining how your administrative experience aligns with this role.

Thank you for your interest in Medicine Hat Public School Division. Only shortlisted candidates will be contacted for an interview.