Administrative Assistant, Mount Hope

St. Joseph's Health Care, London; London; On-site; CAD 30,000 - 60,000; Full time

Job summary

A prominent health care facility in London, Ontario is seeking an Administrative Assistant to provide administrative support and ensure smooth operations. Responsibilities include managing schedules, supporting leadership, and assisting residents and families. Ideal candidates will have a diploma in office administration and at least 2 years of experience in an administrative role, alongside strong organizational and customer service skills.

Qualifications

• Minimum 2 years' experience in an administrative role.
• Ability to work independently and as part of a team.
• Knowledge of health care and office practices.

Responsibilities

• Provide administrative support to the Director.
• Assist staff and residents with concerns and comments.
• Maintain and order supplies and equipment.

Skills

Excellent customer service skills

Organizational skills

Time management skills

Self-starting and initiative

Problem-solving abilities

Education

Graduate of a two-year post-secondary diploma program in office administration

Tools

Microsoft Office Suite

Point Click Care

Cerner

HMMS

Job description

Please enter or validate your "Education Experience" in your profile. Note: EFFECTIVE March 1, 2025 all external PSW (Personal Support Worker) hires will be required to be registered with https://hscpoa.com/public/public-register

Overview

Administrative Assistant, Mount Hope - 1 position
Mount Hope Centre for Long Term Care - London, ON
Temporary Full Time
Salary Range: $31.74 - $37.35 /hour
This is a temporary full-time position that is expected to extend until October 31, 2026, and is subject to the availability of work. Mount Hope Centre for Long Term Care serves 375 residents and focuses on the needs of the individual and on enhancing independence, choice and personal wellness.

Responsibilities

• Provide administrative support to the Director through daily administrative functions including meeting and event support, calendar and email management, budget and financial management support, and drafting documents/reports/presentations.
• Support members of the leadership team (including Director, Managers), Staff Educator, and admissions to the home.
• Serve as a first point of contact, assisting residents, families, visitors and staff with concerns, comments and suggestions and making referrals as appropriate.
• Maintain, order, and source stationery supplies, products, departmental supplies, and equipment as requested by leaders to ensure supplies and equipment are available across the home.

Qualifications

• Essential Qualifications
• Graduate of a two-year post-secondary diploma program in office administration
• Minimum 2 years' experience in an administrative role
• Excellent customer service skills and organizational skills
• Ability to work independently and as part of a team
• Time management skills
• Ability to self-start and demonstrate initiative
• Flexibility and independent problem-solving abilities
• Demonstrated computer skills in Microsoft Office Suite including 60 wpm typing, Advanced Excel and Word, Intermediate PowerPoint, and familiarity with Point Click Care, Cerner, HMMS
• Excellent organizational, time management, problem solving and prioritization skills
• Knowledge of health care and organizational/office practices, procedures and standards
• Ability to work under pressure in a fast-paced environment
• Ability to offer and receive constructive feedback with fellow team members
• Self-awareness and understanding of personal strengths and weaknesses in pursuit of continuous improvement
• Knowledge of Safety Culture in a Health Care Setting in compliance with OHSA
• Police record check completed within the last six (6) months from a Canadian Police Information Centre (CPIC), inclusive of vulnerable sector screening, required of the successful candidate

• Preferred Qualifications
• Long Term Care / Health Care setting experience preferred

• Teaching and Research
• St Joseph's Health Care London through its affiliation with Western University and Fanshawe College is a leading research and teaching hospital. As an employee, you will be expected to engage in role‑related teaching and research activities in addition to any clinical duties.

• Immunization Requirements
• Provide vaccination records or proof of immunity against measles, mumps, rubella, varicella (chicken pox), Hepatitis B, COVID-19 and influenza.
• Provide documentation of Tuberculosis skin testing

Your interest in this opportunity is appreciated. Human Resources and Leaders use your profile information to evaluate your application for the vacancies you apply to. Only those under consideration will be contacted.