Administrative Assistant IV

Affirm; Remote; CAD 90,000 - 130,000; Full time

Job summary

A leading financial services company based in Canada is seeking a detail-oriented Administrative Assistant to support two Vice Presidents in the Product and Design Teams. Responsibilities include calendar management, meeting preparation, and event coordination. Ideal candidates should have 2+ years of administrative experience and proficiency in Google Suite and Microsoft Office. This remote-first company offers a competitive salary and comprehensive benefits, emphasizing work-life balance.

Benefits

Health care coverage

Flexible Spending Wallets

Generous vacation and holiday schedules

Employee stock purchase plan (ESPP)

Qualifications

• 2+ years of relevant administrative experience.
• Ability to work independently and across teams.
• Experience in a dynamic, fast-paced environment.
• Professionalism and confidentiality.

Responsibilities

• Support two Vice Presidents with administrative needs.
• Manage calendars and schedule meetings.
• Prepare meeting materials and agendas.
• Coordinate events and team activities.

Skills

Calendar management

Event planning

Strong work ethic

Multitasking

Google Suite

Microsoft Office

Tools

Zoom

Navan

Job description

Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.

We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support two Vice Presidents on our Product and Design Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for ensuring the leaders use their time in the most efficient way possible.

Reporting to the lead Executive Assistant on the Product Team, you will partner with your leaders, collaborate closely with the affirm Leadership Support Team, and be a valuable team specialist and individual contributor.

What You’ll Do

• Support two Vice Presidents with their respective administrative needs
• Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
• Meeting preparation such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting
• Managing executive schedules to ensure sufficient time for task completion
• Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
• Event planning and coordination, including for working onsite/offsite meetings and team building events
• Additional administrative functions such as submitting expense reports and travel coordination (both via Navan), preparation of documents and presentations using Google Suite, basic team travel and expense budget reconciliation, and ad-hoc special projects
• Partner with the Leadership Support Team to coordinate across the wider affirm team
• Occasional travel will be required

What We Look For

• 2+ years of relevant administrative experience
• Ability to work independently as well as across various teams
• Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
• Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
• Strong work ethic, professionalism, confidentiality, and good judgment
• Ability to deal with conflict as well as give and receive feedback diplomatically
• Highly organized and resourceful, able to juggle and multitask, with acute attention to detail and follow through

Pay Grade: I

Equity Grade: 2

Base pay range per year: $90,000 - $130,000

Affirm is proud to be a remote‑first company! The majority of our roles are remote and you can work almost anywhere within the country of employment. "Affirmers" in proximal roles have the flexibility to work remotely, but will occasionally be required to work out of their assigned affirm office. A limited number of roles remain office‑based due to the nature of their job responsibilities.

Benefits

• Health care coverage – affirm covers all premiums for all levels of coverage for you and your dependents
• Flexible Spending Wallets – generous stipends for spending on technology, food, various lifestyle needs, and family forming expenses
• Time off – competitive vacation and holiday schedules allowing you to take time off to rest and recharge
• ESPP – an employee stock purchase plan enabling you to buy shares of affirm at a discount

We believe It’s On Us to provide an inclusive interview experience for all, including people with disabilities. We are happy to provide reasonable accommodations to candidates in need of individualized support during the hiring process.

[For U.S. positions that could be performed in Los Angeles or San Francisco] Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative for Hiring Ordinance, affirm will consider for employment qualified applicants with arrest and conviction records.

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