Administrative Assistant Innovation

Pomerleau; Montreal (administrative region); Hybrid; CAD 45,000 - 65,000; Full time

Job summary

A leading construction company in Montreal is seeking an Administrative Support professional to provide essential support to the Innovation leadership team, including scheduling meetings and coordinating team activities. Ideal candidates should have 3-5 years of experience in a similar role and strong proficiency in Microsoft Office. This position offers a hybrid work model, competitive benefits including RRSP matching, and significant vacation from day one. Join a company that values collaboration and employee growth.

Benefits

RRSP with up to 5% employer matching

Hybrid work model

Employee stock ownership program

Career growth opportunities

Transit pass reimbursement

Minimum 4 weeks of vacation

Qualifications

• 3 to 5 years of experience in a support role.
• Possess a Vocational Diploma (DEP) or AEC in a relevant field (an asset).
• Strong knowledge of Microsoft Office Suite.
• Good attention to detail and thoroughness.

Responsibilities

• Schedule management meetings and other committees with the Executive team.
• Coordinate team activities and support event management.
• Handle purchases of equipment, software, and meals.
• Act as point of contact for the AXLab office.
• Monitor annual budgets.
• Manage conference registrations and booth coordination.

Skills

3 to 5 years of relevant experience in a support role

Strong knowledge of Microsoft Office Suite

Attention to detail and thoroughness

Good adaptability

Experience in customer service

Education

Vocational Diploma (DEP) or AEC in a relevant field

Job description

Ready to build your career? We want to hear from you.

Under the supervision of the Innovation leadership team—including multiple Directors and Vice Presidents—you will primarily provide administrative support to the department’s management team and contribute to the smooth operation of the Innovation function.

What you will do

• Schedule management meetings and other committees with the Executive team.
• Coordinate team activities (meals, retreats, contests, etc.) and support event management.
• Handle purchases of equipment, software, subscriptions, meals, etc., with internal collaborators and suppliers.
• Act as the point of contact for the management and maintenance of the AXLab office (Montréal) and serve as liaison with our tenant.
• Be a resource person for new hires and interns within the team.
• Monitor annual budgets.
• Take charge of conference management (registrations, booth coordination, follow-up with organizers, support for speaking engagements, etc.).
• Complete any other administrative tasks to ensure smooth operations.

This role could be for you

• 3 to 5 years of relevant experience in a support role.
• Possess a Vocational Diploma (DEP) or AEC in a relevant field (an asset).
• Experience in customer service.
• Strong knowledge of Microsoft Office Suite.
• Attention to detail and thoroughness.
• Demonstrate efficiency and ability to prioritize tasks.
• Good adaptability.
• Commitment to meeting deadlines.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.