Administrative Assistant, Indigenous Legal Studies

University of British Columbia; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading educational institution in Metro Vancouver is seeking an Administrative Assistant for Indigenous Legal Studies. The role involves administrative support, event organization, and liaising with students and faculty. Ideal candidates will have experience in office procedures and a strong commitment to equity and inclusion. Knowledge of Indigenous legal issues is a plus. Competitive compensation is offered, with a focus on supporting diverse perspectives.

Qualifications

• Four years of related experience or equivalent combination of education and experience.
• Knowledge of Indigenous legal issues is preferred.
• Ability to proofread materials for punctuation, grammar, and spelling.

Responsibilities

• Provide administrative support for the Indigenous Legal Studies program.
• Organize and coordinate ILS events, workshops, and community gatherings.
• Maintain professional relationships with stakeholders to support ILS programming.

Skills

Willingness to respect diverse perspectives

Demonstrates a commitment to equity, diversity, and inclusion

Effective oral and written communication skills

Strong interpersonal and customer service abilities

Excellent organizational and problem-solving skills

Education

High School graduation plus one year of post-secondary education

Tools

Word

Excel

desktop publishing software

Job description

Job Overview

Administrative Assistant, Indigenous Legal Studies, at the Peter A. Allard School of Law. Provides administrative support for the Indigenous Legal Studies (ILS) program and acts as liaison between students and the unit. Interacts with students, faculty, and the legal profession; prepares materials and reports; creates and maintains databases; arranges meetings, events and conferences; responds to inquiries; and updates resources, in-house databases, and the websites.

Job Details

Job Title: Administrative Assistant, Indigenous Legal Studies

Department: Indigenous Legal Studies Program | Peter A. Allard School of Law

Compensation Range: $4,594.00 - $4,827.00 CAD Monthly

Posting End Date: October 8, 2025. Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date: Ongoing

Consequence of Error/Judgement: This position supports the Associate Director, ILS, and the ILS team to achieve program objectives; incorrect decisions can affect objectives and reputational interests of the program.

Supervision Received: Works independently under limited supervision of the Associate Director, Indigenous Legal Studies, and the Academic Director.

Supervision Given: May oversee work of student staff under the direction of the Associate Director, ILS.

EEO/Equity Note: UBC is committed to employment equity and inclusive excellence.

Work Performed

Indigenous Legal Studies Program Support

• Responds to routine and confidential inquiries from students, faculty, staff, and Indigenous community members; redirects inquiries to the Associate Director or other units as appropriate
• Maintains professional relationships with internal and external stakeholders to support ILS programming and outreach
• Oversees and organizes the ILS email account and calendar, including scheduling meetings and coordinating with staff schedules
• Assists with the administration and coordination of the ILS Committee meetings under the direction of the Academic and Associate Directors
• Drafts and proofs communications materials including newsletters, brochures, and promotional content
• Assists with financial duties such as tracking expenditures, processing payments, and liaising with Allard Finance and external vendors
• Provides general administrative support including filing, ordering supplies, and preparing materials for meetings and events
• Participates in strategic planning discussions and provides feedback on ILS operations

Resource Support

• Updates and maintains Canvas courses for ILS support programming purposes, under the supervision of the ILS Associate Director and Faculty, and creates Qualtrics surveys
• Maintains ILS print and digital resources, including student engagement surveys and reports
• Assists in preparing and distributing the ILS newsletter for Indigenous law students, collaborating with content providers and the university communications team
• May supervise and delegate tasks to ILS student assistants, providing guidance and performance feedback
• Assists with recruitment and onboarding of student assistants
• Provides timely and respectful responses to student questions about ILS programming and resources
• Supports Indigenous law student engagement through surveys, feedback collection, and event coordination
• Assists with ceremonial functions such as welcomes, land acknowledgements, and graduation events as necessary in consultation with the Associate Director, the ILS Academic Director, and/or the Dean’s Office

Event Support

• Organizes and coordinates ILS events including speaker series, workshops, orientations, and community gatherings
• Acts as primary contact for guests, vendors, and students during ILS events
• Maintains the ILS event calendar and inputs events into the Faculty calendar
• Coordinates internal and external communications related to ILS events
• Organizes and supports student volunteers for ILS programming
• Creates, distributes, and analyzes event feedback surveys

Communications

• Supports outreach and engagement strategies for Indigenous Legal Studies
• Drafts content for ILS communications and promotional materials
• Designs posters and digital collaterals for ILS events
• Liaises with Indigenous student groups and community partners to support event promotion
• Performs other duties related to the qualifications and requirements of the job

Other duties related to the qualifications and requirements of the job may be assigned.

Qualifications

Minimum Qualifications

High School graduation, plus one year of post-secondary education, plus four years of related experience, or an equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrates a commitment to equity, diversity, and inclusion

Preferred Qualifications

• Knowledge of Indigenous legal issues, legal communities, and experience with Indigenous peoples, their institutions or organizations
• Training in office procedures and bookkeeping practices
• Four years related experience or the equivalent combination of education and experience
• Related UBC or administrative experience in a law-related field preferred
• Computer experience required with ability to type 50 wpm and use standard office software
• Intermediate in word processing, database, internet, and email applications; Word, Excel, and desktop publishing preferred
• Proficiency with social media platforms; basic image editing and web skills are assets
• Effective oral and written communication skills
• Strong interpersonal and customer service abilities
• Ability to prioritize multiple projects and meet deadlines
• Excellent organizational and problem-solving skills
• Ability to exercise tact and discretion
• Ability to proofread materials for punctuation, grammar, and spelling
• Attention to detail; ability to work independently with limited supervision
• Ability to lift boxes up to 30 kg