Administrative Assistant II - Schools - Chestermere Lake Middle School

St. Clement's School; Chestermere; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading educational organization in Chestermere is seeking a full-time Administrative Assistant II to provide support for school staff and maintain student records. The successful candidate will have excellent communication skills, a certificate in a related field, and at least two years of experience in an administrative role. This position offers competitive benefits and a supportive work environment.

Benefits

6% vacation pay

Benefits Plan including Health, Dental and Pension

Professional development opportunities

Qualifications

• Two or more years’ experience in an administrative assistant role.
• Previous customer service experience in a fast-paced environment.

Responsibilities

• Maintains student permanent records and school records.
• Assists with orientation of new staff.
• Provides excellent service to school staff, students, and the public.

Skills

Outstanding communication and customer service skills

Highly effective organizational and prioritization skills

Ability to deal with complex and sensitive issues

Proficient in Microsoft Office Suite

Education

Certificate or diploma in office management, business administration

Job description

Company Overview

As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 29,000 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.

RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuutina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.

Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.

The Opportunity

RVS invites applications for a continuing, full-time (35 hrs/wk) Administrative Assistant II - Schools position at Chestermere Lake Middle School, starting Immediately.

Chestermere Lake Middle School is located in the City of Chestermere and serves French Immersion and English students from grades 7-9, including the Christian Program. For more information regarding this school, please visit their website at https://chestermerelake.rockyview.ab.ca/.

The Administrative Assistant II - School is responsible for a variety of office administration and clerical duties to support school staff, students, parents, and community members across Rocky View Schools (RVS). Reporting to the Principal, the Administrative Assistant II - Schools provides excellent service to callers and visitors, maintains accurate student records, supports the schedules of the school administrators, and provides administrative support as assigned.

Responsibilities Include

• Maintains student permanent records, school records, student enrolments, attendance, and month-end reports using various data management programs in a confidential manner
• Creates a variety of written documents in a professional manner as required; Schedules appointments, books meeting rooms, and communicates with participants in a timely manner as required
• Assists with orientation of new school staff
• Organizes and facilitates school announcements
• Provides excellent service to school staff, students and the public, including answering and directing phone calls in a courteous and professional manner
• Greets substitute teachers and substitute support staff and provides necessary resources
• Prepares, distributes, collects, and categorizes various school forms
• Accepts, distributes and expedites mail, couriered and delivered items
• Collaborates with team members to identify efficient work flow in the school office
• Completes a variety of clerical duties in a fast-paced work environment by assigned deadlines
• Supervises students in the infirmary
• Supports the financial duties, and other administrative tasks as required
• Supports the administration of the community rental of the school/facility as required

Education/Experience

• Certificate or diploma in office management, business administration, or a related field
• Two or more years’ experience in an administrative assistant role in an office environment
• Previous experience with customer service in a fast-paced environment
• Previous experience within a school division and/or with Student Information Records Systems is considered an asset

Knowledge and Skills

• Outstanding communication and customer service skills
• Highly effective organizational and prioritization skills
• Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner
• Ability to successfully work in a team environment as well as independently with minimal supervision
• Ability to think critically and deal with changing priorities in a fast-paced environment
• Proficient in Microsoft Office Suite and web-based applications

Rocky View Schools Benefits

• 6% vacation pay
• Benefits Plan (Extended Health, Dental, Wellness & Spending Account, Tax Free Savings Account and Registered Retirement Savings Plan)
• Defined Benefit Pension Plan
• Professional development and training opportunities

Pre-Employment Requirements

• The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment
• Proof of qualifications/education as required by the position
• Applicants must provide a professional letter of reference, attached to the job application, from their most recent supervisor, relevant to the job opportunity, written on company letterhead, signed and dated within the past 18 months.

How to Apply

We request all applications be placed through http://rockyview.simplication.com/. Applications must include your cover letter, resume, proof of qualifications and a professional letter of reference.

Please submit your application by September 29, 2025, at 4:30 pm MST quoting job code #3983497. Interviews will take place on Friday October 3, 2025.

Rocky View Schools
Human Resources

https://www.rockyview.ab.ca/careers/current_opportunities

We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.