Administrative Assistant II (12-Month Contract)

Current External; Richmond; On-site; CAD 40,000 - 54,000; Full time

Job summary

A leading management firm is seeking an Administrative Support Specialist to assist management staff with various tasks, including documentation, scheduling, and client interaction. Candidates should have excellent time management skills, 3 to 5 years of related experience, and proficiency in Microsoft Office tools. This full-time position comes with a comprehensive benefits package and a competitive salary range.

Benefits

Comprehensive benefits package

Performance-based incentive plan

Pension plan

Qualifications

• 3 to 5 years related work experience required.
• Real Estate / Property management experience is an asset.
• Proven organizational and prioritizing skills.

Responsibilities

• Prepare written documentation such as correspondence and reports.
• Coordinate meetings and prepare necessary materials.
• Process department mail and organize the filing system.
• Provide professional service to internal and external clients.

Skills

Interpersonal skills

Communication

Detail-oriented

Multitasking

Time management

Analytical skills

Customer service

Education

Grade 12 or equivalent

Certificate/diploma in Office Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Overview

Role Impact : To support a number of management staff in administrative tasks such as preparing and distributing documentation and reports, answering telephones, scheduling appointments and meetings, making travel arrangements, and prioritizing workload. This ensures management have the materials required to operate their specific areas of the business with accuracy and timeliness.

This is a 12-month contract role with a Monday to Friday schedule and is eligible to participate in our comprehensive core benefits package including medical and dental benefits.

What you will deliver

• Prepare written documentation such as correspondence, reports, statements, and agreements in a timely and accurate manner.
• Coordinate meetings by ensuring participants have all information and materials required; liaise with manager to gather relevant information, schedule meeting times, book meeting rooms, prepare meeting materials, and arrange audio-visual equipment, flip charts, refreshments, etc.
• Process department mail and couriers daily by receiving, opening, sorting and distributing; arrange for same-day or overnight courier as required to ensure timely distribution of department correspondence.
• Organize and maintain department filing system to ensure materials are securely and accurately filed for easy retrieval.
• Supervise and maintain departmental office supplies by checking storage, reviewing requests, and ordering items to ensure tools and equipment are available.
• Provide courteous, professional, and efficient service to internal and external clients by responding to information requests and directing inquiries beyond own scope of expertise as needed.
• Reception duties include handling all incoming calls, group bookings, and visitors to the property in a timely, friendly, and professional manner.
• Recommend and implement enhancements to procedures to improve operational effectiveness.
• Other duties as assigned.

What your strengths are

• A standout colleague with strong interpersonal skills
• Strong verbal and written communication with tact and diplomacy
• Detail-oriented and accurate
• Multitasker, quick learner, and able to work independently in a fast-paced environment
• Excellent time management and organizational skills
• Analytical with good problem-solving skills
• Customer-service focused
• Able to work under pressure with minimal direction
• Comfortable interacting at all organizational levels

What you need to succeed

• Grade 12 or equivalent
• Certificate/diploma in Office Administration an asset
• Minimum 3 to 5 years related work experience
• Real Estate / Property management experience an asset
• Fully proficient in Microsoft Word, Excel, and PowerPoint
• Proven organizational and prioritizing skills
• Strong research and analytical skills

Starting base salary for this job level may range from $40,112.00 - $53,483.00. The actual base salary offered will consider factors including role experiences, skills & qualifications, location, market, and internal considerations; with this context CF reserves the right to pay above this range.

Cadillac Fairview offers a competitive total rewards package in addition to base pay which includes a performance-based incentive plan and a comprehensive pension and benefits plan, paid time off including vacation, wellbeing & volunteer days, and support for continued growth and development.

Why you should join us

At Cadillac Fairview we have been transforming communities for over 50 years. We are so much more than our properties. We are building leaders at all levels. We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development. We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension. Imagine a place where you can make a difference!

At CF our everyday actions and critical business decisions are guided by our CF Values. Achieving results is naturally important for us and we achieve results through behaviours that are consistent with our CF Values.

Our values

• Aim Higher
• Own Your Expertise
• Collaborate Effectively
• Engage with Empathy
• Embrace Change

At CF you’ll join a diverse community and award-winning team where your talent and commitment to excellence are welcomed, valued, and respected. We’re ready to meet you—are you?

CF is an equal opportunity employer and is committed to creating a diverse and inclusive environment. If you need reasonable accommodation during the recruitment assessment and/or selection process please notify your CF contact or email.

Key Skills

Generator, Accommodation, Football, Advertising, Architectural Design

Employment Type

Employment Type : Full-Time

Department / Functional Area

Administration

Experience

years

Vacancy

1

Salary

Monthly Salary: 40112 - 53483