Administrative Assistant

National Bank; Remote; CAD 45,000 - 55,000; Full time

Job summary

A leading financial institution is seeking an Administrative Assistant to support various team leaders in the Montérégie and surrounding regions. This role involves coordinating schedules, facilitating meetings, and providing administrative support for multiple projects. Ideal candidates will possess strong interpersonal skills, a vocational or college diploma, or five years of relevant experience, along with a command of Microsoft Office Suite. The position offers a variety of benefits, including a flexible group insurance plan and a generous pension scheme.

Benefits

Health and wellness program

Flexible group insurance

Generous pension plan

Employee Share Ownership Plan

Employee and Family Assistance Program

Preferential banking services

Opportunities to get involved in community initiatives

Telemedicine service

Virtual sleep clinic

Qualifications

• Excellent command of Microsoft Office Suite and all collaboration tools.
• Strong adaptability and proactivity.
• Professionalism, thoroughness and confidentiality.

Responsibilities

• Proactively coordinate the agenda and emails with managers.
• Interact with various bank partners and internal members on human resources files.
• Organize internal and external meetings ensuring administrative follow‑up.
• Provide administrative support to teams and improve administrative functioning.
• Coordinate and participate in organizing various events.

Skills

Artificial Intelligence

Diversity & Inclusion

Teamwork

Cybersecurity

Empathy

Initiative

Learning

Agility

Resiliency

Education

Completed vocational or college diploma

Five years of relevant experience

Tools

Microsoft Office Suite

Collaboration tools

Job description

Your job

• Proactively coordinate the agenda and emails and carry out rigorous follow‑ups with managers
• Interact confidentially with various bank partners and internal members on various human resources files.
• Carry out follow‑ups and/or reminders, when necessary, on tasks in order to support managers.
• Organize internal and external meetings by ensuring administrative follow‑up and coordinating all related logistics.
• Provide administrative support to your teams and work closely with the team of assistants in improving the administrative functioning of the department and the development of internal procedures and processes.
• Coordinate and participate in the organization of various events when required.
• Contribute to various projects.

Prerequisite

• Completed vocational or college diploma or five years of relevant experience.
• Excellent command of Microsoft Office Suite and all collaboration tools.
• Sense of autonomy, initiative and urgency.
• Strong adaptability and proactivity.
• Professionalism, thoroughness and confidentiality.
• Excellent interpersonal skills and strong ability to work in a team.
• Experience working with a large group of employees.

Skills

• Artificial Intelligence
• Diversity & Inclusion
• Teamwork
• Cybersecurity
• Empathy
• Initiative
• Learning
• Agility
• Resiliency

Benefits

• Health and wellness program, including many options
• Flexible group insurance
• Generous pension plan
• Employee Share Ownership Plan
• Employee and Family Assistance Program
• Preferential banking services
• Opportunities to get involved in community initiatives
• Telemedicine service
• Virtual sleep clinic

Additional Information

A career as an Administrative Assistant for the Montérégie and Lanaudière‑Laurentides‑Outaouais‑Abitibi‑Témiscamingue‑Ontario East region is an important role for a variety of team leaders. You carry out various coordination and planning tasks in order to optimize the schedule and facilitate the achievement of the objectives of the business line and your managers.

Within the Agricultural Business Services team, you are part of a large group of about 35 colleagues and report to the Vice‑Presidents. Our team values everyone's passions and bold ideas. Whether it's to support our clients in achieving their goals or to help your colleagues achieve their goals, we are united. We know that we can count on our colleagues to share knowledge and help each other.

Locations: Granby, Joliette, Saint‑Eustache, Saint‑Hyacinthe, Saint‑Jean‑Sur‑Richelieu, Saint‑Remi

We welcome all candidates!