Administrative Assistant Human Resources

City of Brampton; Brampton; On-site; CAD 30,000 - 60,000; Full time

Job summary

A municipal government in Brampton is seeking summer students for administrative support positions in Human Resources. This role involves responding to inquiries, maintaining records, and assisting with recruitment processes. Candidates should be working towards a relevant degree and possess strong communication and organizational skills. The positions are temporary, full-time and funded through the Canada Summer Jobs Program. The application deadline is February 25, 2026.

Qualifications

• Working towards a degree or diploma in relevant disciplines.
• Demonstrated understanding of Human Resources principles.
• Proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide administrative support to HR teams and assist with daily duties.
• Handle customer inquiries and escalate to the appropriate staff.
• Maintain records, documentation, and prepare reports as required.
• Support recruitment team tasks using the Applicant Tracking System.
• Assist with data entry, analysis, and project support.

Skills

Effective customer service skills

Effective communication skills

Time management

Organizational skills

Microsoft Office proficiency

Education

Degree or diploma in Human Resources, Business Administration, Finance, Accounting or similar

Job description

Number of Positions: 2

Job Type: Management and Administration

Department: CORPORATE SUPPORT SERVICES

Division: Human Resources

Hourly Rate: $18.53 per hour

Job Status and Duration: Full Time (FT), Temporary (T), vacancy for 4 months summer student

Hours of Work: 35 hour workweek

Location: City Hall

Closing Date: 02/25/2026

Notice to Internal Applicants: To ensure your application is processed as internal, please submit your application using your City of Brampton work email address

Reporting to the Senior Manager/Manager/Coordinator this position provides administrative support to the various functional teams in Human Resources such as Talent Acquisition, Compensation & Benefits, Organizational Development, HR Administration and, assisting in day-to-day duties. Ensures effective delivery of services and responds to general inquiries received by the section.

Position Duties

• Respond to customer inquiries/concerns and provide information regarding programs and services, and escalates to appropriate City staff as required.
• Assist and collaborate on the sectional programs and special projects.
• Provide administrative support including physical and electronic filing, preparing memos and formatting reports.
• Maintain records, documentation, and prepare reports as required.
• Process online forms and provide support on sectional workflow procedures.
• Assist with data entry and tracking, and maintain data integrity.
• Maintain an understanding of department programs and services.
• Understand and adhere to Corporate Policies & Procedures, Confidentiality Guidelines, Emergency Procedures and Health and Safety Standards.
• Attend meetings/training as required.
• Support the recruitment team by reviewing applications, coordinating interviews, communicating with candidates and internal clients, and completing a variety of administrative tasks using the city’s Applicant Tracking System (ATS).
• Assist the Job Evaluation capital project and the Compensation team by performing data entry, analysis, reporting, and other administrative tasks to ensure accurate and timely project supports.

Selection Criteria

• Working towards a degree or diploma in Human Resources, Business Administration, Finance, Accounting or a similar discipline;
• Demonstrated working knowledge of Human Resources specific principles
• Effective customer service skills and communication skills
• Effective time management and organizational skills
• Proficient in Microsoft Office applications including Outlook, Word, Excel and PowerPoint

Additional Information

“These positions are funded through the Canada Summer Jobs Program and all applicants must meet specific eligibility criteria. For Eligibility Criteria please visit Canada Summer Jobs Wage Subsidy.”

• Preference will be given to students that have a permanent residency in Brampton.
• Various tests and/or exams may be administered as part of the selection criteria.

Interview

Our recruitment process may be completed with video conference technology.

If this opportunity matches your interest and experience, please apply online by clicking the apply now button by 02/25/2026 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted.

As part of the application process, applicants will be invited to complete a self identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

The City of Brampton uses email to communicate with applicants for open job competitions. It is the applicant's responsibility to include an updated email address that is checked daily and accepts emails from unknown users. Time sensitive correspondence is sent via email (i.e. testing bookings, interview dates) and it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the employment opportunity and your application will be removed from the competition.

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