Administrative Assistant [9 Month Contract]

Doane Grant Thornton LLP; Antigonish; On-site; CAD 40,000 - 50,000; Part time

Job summary

A leading professional services firm in Antigonish seeks an Administrative Assistant for a 9-month contract. Responsibilities include supporting client services, managing communications, and ensuring office functionality. Ideal candidates have strong MS Suite skills, experience in administrative roles, and a dedication to exceptional client service. Benefits include profit sharing and flexible working arrangements during summer.

Benefits

Profit sharing

Flex days

Wellness benefits

Work from anywhere in Canada in the summer for 4 weeks

Qualifications

• 2 years of administrative experience required.
• Keen attention to detail, efficient and accurate.
• Computer savvy – ability to learn and troubleshoot various computer programs.

Responsibilities

• Support client service colleagues to produce high quality client deliverables.
• Ensure Reception is opened/closed appropriately.
• Manage boardroom bookings and catering requirements.

Skills

Strong MS Suite Skills

Excellent data entry skills

Excellent written and verbal communication skills

Good organizational and time management skills

Exceptional client service mindset

Ability to work effectively under pressure

Tools

Taxprep

CaseWare

Microsoft D365

Job description

Overview

Doane Grant Thornton is a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we care about our colleagues, our clients and the communities where we work and live. We are purpose driven and value a collaborative, supportive culture.

Position

Administrative Assistant [9 Month Contract]

Responsibilities

• Working independently and within a team environment to support our client service colleagues to produce high quality client deliverables
• Ensuring Reception is opened / closed appropriately
• Answering the software-based telephone in a professional manner, and transferring the caller to the appropriate business unit or colleague
• Greeting and welcoming each guest in a friendly and inviting manner
• Ordering office supplies
• Receiving and securing cheques, debit / credit card payments
• Maintaining proper office appearance and cleanliness
• Managing boardroom bookings and catering requirements including set-up, and clean-up for meetings and office events
• Providing assistance with the preparation of meeting materials (i.e. presentations, handouts etc)
• Managing mail and courier requirements for delivery and pickup
• Assemble T1 personal tax returns as well as other Canada Revenue forms including T4s and T5s
• Format financial statements in compliance with Firm standards
• Preparation of letters and reports using firm templates in compliance with Firm standards
• Proof-read, review for quality and verify content before finalizing any client deliverables
• E-filing as required
• Participate in training and stay current with GT software
• Provide billing support using various Grant Thornton systems
• Assist in the preparation and submission of time and expense reports for the partners
• Preparing, editing and branding of proposals
• Using Microsoft D365 application software to set up new clients as well as track, maintain and report on client relationships
• General administrative duties including, but not limited to: filing, photocopying, scanning and faxing

Qualifications

• Strong MS Suite Skills
• 2 years of administrative experience
• Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
• Excellent written and verbal communication skills
• Good organizational and time management skills
• Exceptional client service mindset
• Computer savvy – ability to learn and troubleshoot various computer programs
• Knowledge of Taxprep, CaseWare and or Keystone and past experience in financial statement preparation an asset
• Ability to work effectively under pressure
• Takes initiative, takes direction and works well independently
• Keen attention to detail, efficient and accurate

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

What’s in it for you?

Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!

Our special culture shines through when we have the opportunity to connect in person. We’re working in a model where teams are required to be together in the office 4 days per week.

Are you ready to Discover Your Purple?

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and / or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.

Seniority level

• Entry level

Employment type

• Temporary

Job function

• Administrative

Industries

• Professional Services