Administrative Assistant 5

Aerotek; Calgary; On-site; CAD 30,000 - 60,000; Part time

Job summary

A staffing agency is seeking a dynamic Administrative Assistant to join their Property Management Team in Calgary, AB. This role involves maintaining tenant information, handling inquiries, and providing top-notch administrative support. The ideal candidate should have experience in administrative assistance, accounts receivable, and a customer-facing role. This position is fully on-site, requiring presence five days a week, and offers a competitive pay range of $35.00 to $40.00 per hour.

Benefits

Weekly pay

Medical benefits

Dental and vision coverage

Qualifications

• Experience in administrative assistance is required.
• Experience in property management is beneficial.
• Must have accounts receivable experience.
• Front-facing customer service experience is essential.

Responsibilities

• Maintain accurate tenant information and records.
• Coordinate tenant billings and accounts.
• Prepare monthly financial reports and budget documentation.
• Handle emergencies and tenants' inquiries.
• Provide high-level customer service.

Skills

Administrative assistance experience

Property management experience

Accounts receivable experience

Customer service experience

Job description

Job Title: Administrative Assistant

Job Description

Seeking a dynamic and customer-oriented individual to join our Property Management Team at one of our keynote properties. As a vital member of our team, you will serve as the primary point of contact for clients and tenants, making a lasting impression as the face of our property. In this role, you will play a crucial part in ensuring the smooth operation of our buildings by efficiently handling tenant inquiries and providing exceptional administrative support. This is an on-site position 5 days a week. If you thrive in a customer-centric role and have a keen interest in property management and real estate, this is an excellent opportunity to grow your career.

Responsibilities

• Maintain and keep accurate all tenancy information relating to address, phone numbers, contact information, insurance, parking, and utilities.
• Maintain and keep up to date building information data.
• Coordinate, collect, and report on the collection of all tenant billings.
• Prepare reconciliations of tenant accounts, as required.
• Assist with review and delivery of year-end recovery adjustments; ensure statements are sent in accordance with lease requirements and deadlines.
• Review proposed annual billings from accounting for accuracy.
• Assist with operating and capital budget preparation; complete documentation required for capital budget business cases.
• Assist with preparation of monthly financial reports, track operating expenses, and assist with budget preparation and variance analysis.
• Handle all aspects of monthly parking administration within the building's parkade, including space assignments, renewals, billing reconciliation, and enforcement of parking policies.
• Attend client, tenant, and contractor meetings as required.
• Ensure all files, including electronic files, are complete and accurate and have valid and executed documentation.
• Assist in handling of emergency situations.
• Perform duties as required by corporate operating procedures.
• Assist in handling all building operator inquiries.
• Responsible for preparation and control of work orders and coordinating work with trades; ensure accurate billing of work.
• Maintain, track, and report on work order status in maintenance reporting software system.
• Provide a high level of customer service to all clients, colleagues, tenants, and other stakeholders requiring assistance.
• Assist the team in all administrative areas including office management duties if required.
• Other reasonable duties as assigned.

Essential Skills

• Experience in administrative assistance.
• Experience in property management.
• Accounts receivable experience is a must-have.
• Customer service experience in a front-facing role.

Additional Skills & Qualifications

• Commercial experience is a plus.

Why Work Here?

Join a team that values customer-centric roles and offers opportunities for career growth within the property management and real estate sectors. Be part of a dynamic environment where your contributions are essential to the smooth operation of our buildings.

Work Environment

This is an on-site position requiring presence 5 days a week. The role involves interacting with various stakeholders, including clients, tenants, and contractors, and provides a platform for those interested in property management and real estate.

Job Type & Location

This is a Contract position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $35.00 - $40.00/hr.

Workplace Type

This is a fully onsite position in Calgary,AB.

À propos d'Aerotek:

Nous savons qu’il est difficile de trouver du travail, et qu’il est encore plus difficile de trouver un travail enrichissant. Chaque année, Aerotek met en contact plus de 180000 travailleurs de l’industrie légère et de métiers spécialisés avec plus de 14000 employeurs, aidant ainsi nos travailleurs à naviguer dans un marché du travail en constante évolution et à trouver des emplois qui correspondent à leurs objectifs, à leurs compétences et à leurs centres d’intérêt. Depuis 1983, nous offrons une variété de possibilités de carrière dans l’industrie nord-américaine, soit des affectations à court terme dans les entreprises du Fortune 500 où vous pouvez développer vos compétences, soit des possibilités à long terme où vous pouvez jouer un rôle important en relevant les défis des entreprises en matière de construction, de fabrication et d’entretien. Notre équipe de plus de 1500 recruteurs chevronnés, répartis dans plus de 250 bureaux, travaille sans relâche pour permettre à notre main-d’œuvre de s’épanouir. Permettez-nous de nous montrer à la hauteur de vos défis et de mettre à l’épreuve notre philosophie «Notre monde nous tient à cœur» au fur et à mesure que votre carrière évolue.

Aerotek offre un salaire hebdomadaire, des avantages sociaux y compris des soins médicaux, des soins dentaires et des soins de la vue, ainsi qu’un programme d’aide aux employés et un programme de rabais.

La société souscrit au principe d’égalité d’accès à l’emploi et examinera toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, la couleur, de la religion, de l’origine nationale, du statut de vétéran, handicap, de l’orientation sexuelle, de l’identité de genre, de l’information génétique ou de toute autre caractéristique protégée par la loi.

About Aerotek:

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, employee assistance and discount programs.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.