Administrative Assistant

Imperial Properties; Winnipeg; On-site; CAD 40,000 - 50,000; Full time

Job summary

A property management company in Winnipeg seeks a Full-time Administrative Assistant. Responsibilities include coordinating reception, supporting management, and assisting residents with requests. Ideal candidates will have strong communication and organizational skills, experience with property management software, and a commitment to professional service. This position offers a comprehensive benefits package and requires in-person work from Monday to Friday.

Benefits

Dental care

Disability insurance

Extended health care

Life insurance

On-site parking

RRSP match

Vision care

Qualifications

• Proven experience in administrative roles.
• Ability to manage multiple tasks efficiently.
• Strong attention to detail.

Responsibilities

• Coordinate reception staffing during office hours.
• Provide administrative support to Property Managers.
• Assist residents with maintenance requests.

Skills

Communication skills

Organizational skills

Customer service

Computer literacy

Tools

Property management software

Microsoft Word

Spreadsheet software

Job description

The Administrative Assistant contributes to the efficient day-to-day operations of Imperial Properties, and supports the work of management, and other staff.

Primary Duties and Responsibilities

Reception

• Coordinate reception staffing during regular office hours
• Answer general phone inquiries in a professional and courteous manner
• Direct and relay phone/email inquiries to the appropriate staff member
• Greet visitors to the organization in a professional and friendly manner
• Maintain a clean and organized reception area

Office Administration

• Use computer word processing, spreadsheet and property management software
• Sort incoming email, mail, faxes and packages
• Prepare and send outgoing email, mail, faxes and packages
• Set up and maintain Unit Owner & Board Member records
• Upkeep of hard copy and electronic files, ensuring high level of accuracy
• Maintain inventory of stationery, supplies and other consumables for the office
• Provide administrative support to the Property Managers and other staff

Resident Requests

• Assist residents with maintenance requests and coordinate it with the Property Managers.
• Draft memos and/or making phone calls to unit owners and board members for ad-hoc and preventive maintenance scheduling.
• Maintain preventive maintenance calendars
• Ensure that trouble calls received from clients are acted upon.
• Electronic and paper filing

Other duties may be assigned as necessary.

Working Conditions

The Administrative Assistant will work 37.5 hours / week, Monday through Friday, from 9:00 AM to 5:00 PM. With 30 minutes allotted for unpaid lunch break.

Occasional overtime may be required to deal with urgent tasks or attend meetings with Property Manager to take meeting minutes.

Job Type: Full-time

Benefits

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• RRSP match
• Vision care

Work Location

In person