administrative assistant

Wonder Berry North America Inc.; Vaughan; On-site; CAD 35,000 - 45,000; Full time

Job summary

A growing company in office administration is seeking an individual to manage office tasks in Vaughan, Canada. The role includes supervising staff, handling correspondence, and establishing office procedures. Candidates must have a college certificate or equivalent experience, and proficiency in English. This position requires on-site work with no remote options available.

Qualifications

• Strong English communication skills required.
• Experience in office administration preferred.
• Ability to supervise and train staff effectively.

Responsibilities

• Open and distribute mail and other materials.
• Supervise other workers and train staff.
• Implement office procedures and maintain filing systems.
• Schedule appointments and manage travel itineraries.

Skills

Supervision

Training

Organizational skills

Education

College, CEGEP or other non-university certificate

Job description

Overview

Languages: English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• or equivalent experience

Experience

1 to less than 7 months. On site. Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Open and distribute mail and other materials
• Supervise other workers
• Train staff
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Maintain and manage digital database
• Supervise office and volunteer staff