administrative assistant

Beazu Wholesale; Vancouver; On-site; CAD 45,000 - 60,000; Full time

Job summary

A Vancouver-based company is seeking an administrative coordinator to manage office operations. Responsibilities include information coordination, supervising staff, managing communications, and organizing office procedures. A college diploma and 2 years of related experience are required for this permanent position offering 30 to 40 hours of work per week.

Qualifications

• 2 years to less than 3 years experience or equivalent experience.

Responsibilities

• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Supervise other workers.
• Train other workers.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Order office supplies and maintain inventory.
• Arrange travel, related itineraries and make reservations.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Job description

Qualifications

• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years


• Experience: 2 years to less than 3 years


• or equivalent experience

Responsibilities

• Coordinate the flow of information within the team


• Open and distribute mail and other materials


• Supervise other workers


• Train other workers


• Record and prepare minutes of meetings, seminars and conferences


• Determine and establish office procedures and routines


• Schedule and confirm appointments


• Answer telephone and relay telephone calls and messages


• Answer electronic enquiries


• Compile data, statistics and other information


• Order office supplies and maintain inventory


• Arrange travel, related itineraries and make reservations


• Greet people and direct them to contacts or service areas


• Set up and maintain manual and computerized information filing systems


• Type and proofread correspondence, forms and other documents

Employment Details

• Work Term: Permanent


• Work Language: English


• Hours: 30 to 40 hours per week