Administrative Assistant

Fuller Landau LLP; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

An accounting and advisory firm in Toronto is seeking an Administrative Assistant to support partners with documentation, meetings, and client coordination. Ideal candidates will have 3-5 years of administrative experience in accounting and proficiency in Microsoft Office Suite. The role offers a competitive compensation package, flexible working hours, and commitment to professional development.

Benefits

Competitive compensation package

Flexible working hours

Additional paid time off during summer

Group RRSP and Benefits plan

On-site massage therapist during busy season

Qualifications

• Must have experience in an administrative capacity with senior leadership.
• Experience with document formatting and attention to detail is essential.
• Support for a team within the legal or accounting profession is preferred.

Responsibilities

• Prepare and format correspondence, reports, and presentations.
• Manage calendar and schedule meetings for partners.
• Assist with billing, client invoices, and expenses.

Skills

3-5 years experience as an administrative assistant in an accounting services firm

Experience using Caseware/Caseview

Expert level in Microsoft Office Suite

Excellent communication skills

Tools

Caseware/Caseview

Microsoft Excel

Microsoft Word

Adobe Acrobat

Job description

Overview

Join Fuller Landau. You’ll be part of a collaborative team that supports your success and welcomes your ideas and ambition. Our professional commitment is also personal.

Your opportunity
The Administrative Assistant is dedicated to supporting our Partners with internal and external stakeholders.

Responsibilities

• Prepare and format correspondence, reports and presentations in accordance with marketing standards
• Provide assistance in formatting financial statements and other documents using Caseview/Caseware
• Complete conflict check process from beginning to end including tracking
• Manage work in process for a number of billing partners and managers
• Calendar management including scheduling meetings, catering, off site and on site meetings
• Meeting planning and coordination for internal and external clients
• Ensure file integrity, management and back up digitally and physical copies
• Prepare corporate T2 assemblies and assist with T1 assembly during tax season
• E filing T2’s, T1’s and trusts returns
• Manage billing, client invoices, and internal expenses for the advisory function
• General office support as needed and shared reception duties

What we look for

• Must have 3-5 years experience as an administrative assistant in an accounting services firm
• Experience working with senior leadership in an administrative capacity
• Experience using Caseware/Caseview is required
• Experience using Tax Prep is an asset
• Expert level in Microsoft Office Suite
  • Excel utilizing pivot tables, vlookups, conditional formatting
  • Word comfort in the Design, Reference and Layout panels
• Working knowledge of Adobe Acrobat
• Experience editing, reports, proposals, communications and adhering to internal and external marketing standards with a keen attention to detail
• Experience supporting a team of five within the legal or accounting profession preferred
• Skilled in communicating with all levels of professionals including those in the legal field

What we offer

• A competitive compensation package, including an annual performance-based bonus
• Balance your work and personal life through flexible hours and hybrid working
• Additional paid time off during the summer
• A comprehensible and competitive group RRSP and Benefits plan
• Commitment to your career development with clearly defined career roadmaps
• Mentorship and support to any team member pursuing their CPA designation
• Rigorous and ongoing training that’s customized to your interests, as well as extensive ongoing education to keep you up to date on the latest industry information
• Various committees to celebrate and support the interests of our team members, including our Fun Committee and Process Improvement Committee
• A weekly on-site massage therapist and healthy snacks during busy season
• An opportunity to give back to the community through our very own Fuller Giving Foundation

About Fuller Landau

We are an accounting, tax and advisory firm with a team of over 150 people. Our clients are leaders of private businesses, high net worth families, and the advisors who serve them.

You’ll be a part of a collaborative team that supports your success and welcomes your ideas and ambition.

Diversity, Equity, and Inclusion

Fuller Landau is proud to be an equal opportunity employer where differences are valued and celebrated. We believe that fostering an inclusive environment allows our team to reach their full potential by enabling you to bring your true-self to work. We encourage you to apply if this role excites you. Fuller Landau is committed to breaking down barriers and welcoming people with disabilities. If you require any accommodations throughout the recruitment process, let us know how we can help!