administrative assistant

Trans-Ontario Express; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A logistics and transportation company in Toronto seeks an Office Administrator to enhance office efficiency. The role involves coordinating information, scheduling appointments, and maintaining office supplies. Ideal candidates should have excellent communication skills and relevant experience. The position is on-site with no remote options.

Benefits

Group insurance benefits

Qualifications

• 1-2 years of experience in an office environment.
• Proficient in scheduling and coordinating appointments.
• Able to compile data and maintain inventory.

Responsibilities

• Coordinate the flow of information within the team.
• Record and prepare minutes of meetings.
• Schedule, confirm appointments and relay calls.
• Compile data and order office supplies.

Skills

Excellent oral communication

Excellent written communication

Ability to work independently

Education

Secondary (high) school graduation certificate or equivalent experience

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
• or equivalent experience
  
  

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Type and proofread correspondence, forms and other documents
• Arrange for shipping, receiving and storage
• Document and prepare invoices and work orders
  
  

Additional information

Work conditions and physical capabilities

• Ability to work independently
  
  

Personal suitability

• Excellent oral communication
• Excellent written communication
  
  

Benefits

Financial benefits

• Group insurance benefits
  
  

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for persons with disabilities

• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
  
  

Support for newcomers and refugees

• Does not require Canadian work experience
  
  

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth
  
  

Support for Veterans

• Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example: gradually increasing hours and responsibilities, etc.)
  
  

Support for Indigenous people

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
  
  

Support for mature workers

• Applies hiring policies that discourage age discrimination
  
  

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)