Administrative Assistant

Bell Canada; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading Canadian telecommunications company is seeking an experienced Administrative Assistant to support directors in a fast-paced environment. Responsibilities include managing calendars, organizing meetings, and processing HR transactions. The ideal candidate has 3-5 years of experience, strong organizational and communication skills, and the ability to work independently. Flexible hybrid work arrangements are available, along with a competitive compensation package including benefits and discounts for services.

Benefits

Comprehensive compensation package

35% discount on services

Medical, dental, and vision benefits

Qualifications

• Three to five years of experience as an Administrative Assistant in a corporate environment.
• Ability to learn quickly and understand organizational dynamics.

Responsibilities

• Provide administrative assistance to supported Directors.
• Manage and prioritize the Directors’ calendar and meeting logistics.
• Maintain Human Resources files and process HR transactions.

Skills

Solid organizational skills

Strong oral and written communication skills

Strong interpersonal skills

Ability to operate effectively under pressure

Initiative and ability to work with minimum supervision

Confidentiality and professionalism

Tools

APSS

Ariba

HR SAP System

Job description

Select how often to receive alerts (in days): Create alert

At Bell, our purpose is to advance how Canadians connect with each other and the world. We achieve this by providing consumers and businesses with the best network technologies in the world, innovative digital solutions and seamless customer experiences. It’s all developed and delivered by the members of #TeamBell and we’re always on the lookout for people with great skills and experiences.

We value diversity and provide a supportive, inclusive community where all team members can succeed. And through our commitment to environmental, social and governance initiatives, you will feel good about the greater impact you will have – making every day better for people as they connect, work, learn and play.

Join us. You belong at Bell.

Key Responsibilities

• Provide administrative assistance to supported Directors and management staff
• Manage and prioritize the Directors’ calendar and set up of meetings and associated logistic
• Reading superior's messages and mail to establish response priorities
• Handle expense account for Directors
• Coordinate weekly meetings for Directors and immediate managers including agenda, logistics, follow-ups and action items and take minutes
• Planning, organizing and coordinating internal meetings
• Processing inquiries and liaising with various departments and internal/external customers
• Maintains the Human Resources files for the department; processes HR transactions in the SAP HR system ensuring accuracy and meeting of deadlines.
• Order office supplies as well as handle phone and workstation requirements
• Prepare presentations, documents and other reports as needed as well as coordinate reports required by Directors.
• Vacation tracking for Directors
• Coordinate information gathering with the business units for the different Directors reports
• Makes travel and hotel arrangements
• Manage special projects as required during the year

Critical Qualifications

• Three to five years of experience as an Administrative Assistant in a corporate environment.
• Initiative and ability to work with minimum supervision in a fast-paced environment.
• Solid organizational skills and ability to handle multiple inquiries/requests based on their respective priorities
• Knowledgeable in APSS, Ariba and HR SAP System
• Ability to operate effectively under pressure
• Strong oral and written communication skills ; ability to write various letters, memos etc. for internal and external clients of all levels, proofread and edit presentations and have the ability to clearly articulate and clarify requests.
• Strong interpersonal skills with the ability to interact with clients of all levels in a confident, courteous and professional manner.
• Ability to learn quickly and has strong aptitude for wrapping up organizational dynamics and building connections fast
• Outstanding attendance record
• Confidentiality / Discreet
• Highly developed sense of professionalism and ethics .

Additional Requirements

• The candidate must successfully go through a security background verification including, but not limited to, criminal, credit and reputational verifications.

Adequate knowledge of French is required for positions in Quebec.

Additional Information:

For work arrangements that are ‘Hybrid’, successful candidates must be based in Canada and report to a set Bell office for a minimum of 3 days a week. Recognizing the importance of work-life balance, Bell offers flexibility in work hours based on the business needs.

Please apply directly online to be considered for this role. Applications through email will not be accepted.

We know that caring for our team members is at the heart of a healthy, positive and thriving workplace. As part of our team, you’ll enjoy a comprehensive compensation package that includes a competitive salary and a wide range of benefits to support the well‑being of you and your family. As soon as you join us, you'll be eligible for medical, dental, vision and mental health benefits that you can tailor to your specific needs. Plus, as a Bell team member, you'll enjoy a 35% discount on our services and access exclusive offers from our partners.

We value the experiences that have shaped who you are, and we know the diversity of your talent will bring even greater strength to our team. At Bell, everyone belongs and you’ll feel valued, respected and supported as you grow and reach your full potential.

We also want to make sure that everyone has an equal opportunity to join our team. We encourage individuals who may require accommodations during the hiring process to let us know. For a confidential inquiry, email your recruiter or [e-mail] to make arrangements. If you have questions or feedback regarding accessibility at Bell, we invite you to complete the Accessibility feedback form or visit our Accessibility page for other ways to contact us.

Artificial intelligence may be used to assess parts of your application. Please review our privacy policy (see Phenom for details ) to learn more about how we collect, use, and disclose your personal information.