administrative assistant

BCI TRADING INC. (HAIRMALL.CA); Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

A retail trading company in Scarborough, ON is seeking an experienced administrative assistant to manage office tasks such as scheduling appointments, distributing mail, and training staff. Ideal candidates will have strong organizational skills, experience in fast-paced environments, and proficiency in MS Office. This role offers an opportunity to support a diverse workplace.

Benefits

Diversity and cross-cultural training

Qualifications

• 3 years to less than 5 years of experience in an administrative role.
• Ability to work in a fast-paced environment.
• Reliable and accurate in tasks.

Responsibilities

• Open and distribute mail and materials.
• Train staff and schedule appointments.
• Record and prepare minutes for meetings.

Skills

Multitasking

Organized

Time management

Team player

Judgement

Education

Secondary (high) school graduation certificate

Tools

MS Office

Job description

• Education: Secondary (high) school graduation certificate
• Experience: 3 years to less than 5 years

Tasks

• Open and distribute mail and other materials
• Train staff
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• MS Office

Work conditions and physical capabilities

• Fast-paced environment

Personal suitability

• Ability to multitask
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Reliability
• Time management

Other benefits

• Other benefits

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

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BCI TRADING INC. (HAIRMALL.CA) in Scarborough, ON