Administrative Assistant

Dexian; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading staffing solutions provider in Toronto is seeking an Executive Assistant to manage calendars, coordinate travel arrangements, and support various administrative tasks. The ideal candidate has strong organizational skills and experience in managing communications. This role promises to offer a dynamic work environment within a growing company that values diversity and inclusion.

Qualifications

• Experience managing calendars and correspondence.
• Demonstrated ability to coordinate meetings and travel.
• Strong organizational skills.

Responsibilities

• Manage diary/calendar and emails for managers.
• Co-ordinate travel and prepare necessary materials.
• Handle workflows and monitor purchase activities.

Skills

Diary management

Email correspondence

Travel coordination

Meeting organization

Office supply management

Job description

Job Title: Executive Assistant

Duration: 12 months

Location : Toronto ON

1. Managing diary/calendar and e-mails for the Managers on their behalf, potentially also including calls and voicemails.
2. Managing internal and external correspondence.
3. Arranging meetings for Managers including co-ordination of Team Meetings and larger external events.
4. Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses
5. Booking meeting rooms / venues for the team.
6. Managing Workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, Inventory etc.
7. Perform and monitor purchase activities (e.g. office material, business cards, 3rd Party purchasing), including master data creation and administration, creation of shopping carts, reporting and tracking on purchase orders Updating materials including PowerPoint and excel spreadsheets for meetings and presentations
8. Preparation and follow up of meetings including taking meeting minutes.
9. Manage shared drives and communities
10. Admin support for new starters into the team to include ordering of equipment and monitoring induction.
11. Central contact and all other ad-hoc support as needed by Manager and his/her team.

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the Canada, Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Dexian will on request provide accommodation for disabilities to support your participation in all aspects of Recruitment, Assessment and selection process.