administrative assistant

LITTLE CHILDREN'S OASIS EARLY LEARNING DAYCARE CENTRE; Surrey; Hybrid; CAD 60,000 - 75,000; Full time

Job summary

A local daycare center in Surrey is seeking an Office Manager to oversee daily operations and provide excellent customer service. The role requires 1-2 years of experience in office management, proficiency in office software, and strong communication skills. Ideal candidates are organized, detail-oriented, and possess the ability to multitask. The position offers a hybrid work environment and comprehensive health benefits.

Benefits

Dental plan

Vision care benefits

Free parking available

Wellness program

Qualifications

• 1-2 years of experience in an office setting.
• Proficient with MS Office and other office applications.
• Ability to work independently and manage multiple tasks efficiently.

Responsibilities

• Coordinate the flow of information within the team.
• Plan and organize daily operations.
• Manage events and supervise office staff.

Skills

Excellent oral communication

Excellent written communication

Ability to multitask

Organized

Attention to detail

Education

College or CEGEP certificate or diploma

Tools

MS Office

Google Docs

Quick Books

Job description

Work information

• Work Term: Temporary
• Work Language: English
• Hours: 40 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 1 year to less than 2 years
• or equivalent experience

Work setting

• Education
• Daycare

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Supervise office and volunteer staff
• Collect and record administrative and service fees
• Hire and train or arrange for training of staff
• Prepare reports and briefs for management committees evaluating administrative services
• Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
• Manage events

Computer and technology knowledge

• Google Docs
• Microsoft Visio
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Adobe Photoshop
• Social Media
• MS Office
• Quick Books
• Adobe Acrobat Reader
• Google Drive
• Electronic mail
• Database
• MAC
• Information management system

Area of specialization

• Correspondence
• Reports and records
• Statistics
• Invoices
• Charts, tables, graphs and diagrams

Security and safety

• Basic security clearance
• Criminal record check
• Child welfare check
• Driver\'s validity licence check

Transportation / travel information

• Own vehicle
• Valid driver\'s licence

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Due diligence
• Quick learner
• Initiative
• Values and ethics
• Creativity

Screening questions

• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
• What is the highest level of study you have completed?
• What is your current field of study?
• What is your current level of study?

Workplace information

• Hybrid

Health benefits

• Dental plan
• Vision care benefits

Other benefits

• Free parking available
• Other benefits
• Wellness program

Support for newcomers and refugees

• Participates in a government or community program or initiative that supports newcomers and / or refugees
• Supports newcomers and / or refugees with foreign credential recognition
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees

Support for youths

• Participates in a government or community program or initiative that supports youth employment
• Offers on-the-job training tailored to youth
• Offers mentorship, coaching and / or networking opportunities for youth

Support for mature workers

• Applies hiring policies that discourage age discrimination
• Offers mentorship, coaching and / or networking opportunities for mature workers

Supports for visible minorities

• Participates in a government or community program or initiative that supports members of visible minorities
• Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)
• Offers mentorship programs that pair members of visible minorities with experienced employees
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities